Biosecurity Management Plan Template

​​ Table of contents

1. Project overview
2. Purpose
3. Scope
4. Management responsibilities
5. Definitions
6. Reference documents
7. Cargo types/construction
8. Site/premise details
8.1 Site plan
8.2 Site description
8.3 Site management and inspection regimes
9. Operational procedures
9.1 Imported cargo pathway
9.2 Inspections
9.3 Cleaning /treatment
9.4 Waste disposal
10. Security
11. Training
12. Auditing
13. Reporting & records/documentation
14. Department of Agriculture – limit of liability
15. Attachment 1 - BMP Audit Checklist Template

1. Project overview

Provide a general overview of the project including details of:

  • project proponent
  • company managing project
  • project operation location/s
  • proposed timeframe of project.

2. Purpose

Protecting Australia’s biosecurity is a responsibility shared by government, industry and the community. Industry implemented Biosecurity Management Plan (BMP) can assist in maintaining Australia’s pest and disease free biosecurity status and significantly reduce contamination that leads to schedule slippage and increased project costs. As such industry is encouraged to develop and apply processes and protocols to manage biosecurity risks, both off and on–shore and throughout the entire supply chain.

Supplement the above text by including a statement attesting to the project’s commitment to meet Australia’s biosecurity regulations.

3. Scope

The scope of this BMP involves the proponent complying with Australia’s biosecurity requirements by developing and implementing processes and procedures to mitigate biosecurity risks throughout its entire supply chain. This BMP applies to the importation of new goods and equipment, including accommodation modules and large complex equipment into Australia.

Supplement the above statement to incorporate a brief description of details of the project’s operations as follows:

  • locations – fabrication yards
  • locations – export ports
  • locations – landing ports
  • locations – staging/storage of equipment
  • imports – countries of origin, types of cargo e.g. PAMs, pipes, tanks, etc.
  • types of activity e.g. pipe laying on seabed, discharging jetty construction materials etc.
  • transport methods
  • equipment.

4. Management responsibilities

Outline the roles and responsibilities of key project personnel responsible for the following BMP related activities e.g.

  • ensure the BMP is current and correctly applied throughout the entire supply chain
  • rollout of biosecurity related awareness material for Project personnel e.g. at induction training, toolbox and prestart meetings and provision of biosecurity related posters etc.
  • develop a communications plan to define procedures for recording and reporting biosecurity related issues
  • liaison with the Department of Agriculture (the department) (through the Major Industry Projects and regional offices) during the life of the BMP.

5. Definitions

Detail terms and abbreviations specific to the BMP document.

6. Reference documents

Provide a list of documents to be read in conjunction with this BMP e.g. Port Report, Transport Plan, Quarantine Approved Premise (QAP) and Certificate of Approval (including detail of identified QAP infrastructure requirements). These documents may be included as attachments to the BMP.

A description of the port includes details of infrastructure such as wharf layout, location and available infrastructure. May include a Google map of the port and surrounds noting the transport route.

7. Cargo types/construction

Provide a description of:

  • cargo (with schematics, photos etc.) including size and complexity
  • construction processes (if applicable)
  • biosecurity risks associated with cargo (e.g. potential for water to pool, proximity to vegetation etc.).

8. Site/premise details

8.1 Site plan

Include a site plan of each location relating to this BMP including fabrication yards, laydown areas, loading areas, storage facilities, wharfs etc.
Note: If the loading port is a separate location, then a Port Report should be attached.

8.2 Site description

For each site include a description (and images if applicable) of the following e.g.

  • infrastructure e.g. impervious hardstand areas (including size), drainage, covered areas
  • surrounding areas e.g. adjacent land usage
  • storage areas
  • likelihood of flood, storm surge etc.
  • proximity to other parts of import pathway e.g. wharves, consolidation sites sea–based discharge points, co–ordinates must be included fencing.

8.3 Site management and inspection regimes

Describe the site management and inspection regimes that have been implemented to ensure that biosecurity integrity is maintained e.g. food to be consumed in crib rooms only

  • hygiene and housekeeping procedures applied
  • weed control programs
  • pest control programs.

9. Operational procedures

In this section detail the procedures that will provide the department with the assurance that the biosecurity integrity of cargo is maintained.

9.1 Imported cargo pathway

Describe:

  • the imported cargo pathway (via a flowchart if suitable) and how biosecurity risk management processes will be incorporated and managed throughout the entire supply chain including with suppliers, contractors and sub–contractors
  • the types of biosecurity risks present and outline preventative measures in place (using the following dot points as a guide) to reduce the risk of contamination e.g. salt rings around cargo, covering potential water collection locations, cleaned cargo to be covered and stored off the ground and on a clean, hard surface; transport route management
  • supplier/contractor compliance

Note: Requests for Tender (RFT) should:

reference the need for biosecurity compliance throughout the entire supply chain and direct suppliers/contractors to firstly seek biosecurity related information from the ‘Biosecurity Guide to the Major Resources and Energy Sector’ web site and then through the project’s contract management section prior to referral.

  • manufacture/construction
  • consolidation/storage
  • transport plans
  • loading and vessel cleanliness
  • biosecurity risks detected e.g. during manufacture, during the voyage etc.
  • preventing cross contamination e.g. containerisation, tarping, chemical treatments
  • packaging, dunnage
  • contingency plans e.g. cyclones, vessel redirections, contamination
  • identification and traceability of goods
  • unloading procedures.

9.2 Inspections

Describe inspection procedures e.g.

  • procedure statements/work instructions
  • records utilised e.g. Industry Vessel and Cargo Inspection Report templates etc.

9.3 Cleaning /treatment

Describe cleaning and treatment processes including e.g.

  • details of third party treatment providers (per location and commodity type)
  • treatment methods e.g. vermin control – trapping, baiting, insecticidal fogging
  • methods of cleaning
  • equipment
  • re–inspection and validating compliance.

9.4 Waste disposal

Describe how waste (solids and wastewater) will be segregated, contained and methods of disposal.

Note: Biosecurity Risk Material (BRM) collected in Australia must be disposed of utilising a method approved by the department. Solid soil and BRM must be collected and of at a facility approved by the department. A procedure will be required to outline how biosecurity waste and dunnage will be managed in Australia.

10. Security

Describe the procedures in place to prevent unauthorised access that may compromise the integrity of cargo at facilities e.g.

  • site security
  • fence type/height.

11. Training

Describe the procedures in place to ensure that all project personnel have an understanding of the importance of biosecurity and their role in maintaining biosecurity integrity e.g.

  • who will deliver training
  • method of delivery e.g. inductions, toolbox/start–up meetings, posters
  • frequency of training
  • record keeping i.e. training delivery records and who is trained and when
  • on–going initiatives to maintain biosecurity awareness e.g. effectiveness evaluation process
  • dealing with non–conformities
  • deliver training to address non–conformities and/or BRM detections.

12. Auditing

Describe the processes in place to ensure that all aspects of the BMP are being complied with and are effective including e.g.

  • audit regime and format i.e. internal/external
  • who will perform audits and evaluate effectiveness.

Note: All BMP commitments (for example will or shall statements) should always include a clear explanation of what will be done (evidence), who will do it, when it will be done and when it will be audited. It is strongly recommended that the BMP Audit Checklist template (Attachment 1 below) is used to summarise this detail. When audits are completed, summaries of the audit results should be provided to the department via the BMP Audit Advice Report template.

13. Reporting & records/documentation

Outline records that will be maintained, how they will be recorded and when they will be reported to the department. These may include e.g.

  • incident reports noting response and remedial action when BRM is detected e.g.
    • off–shore detections – contain, treat/clean, maintain records
    • on–shore detections – contain, immediately report to regional office (ph 1800 020 504), treat/clean (as directed)
  • Sail–Away report
  • Industry Vessel Cleanliness Inspection reports
  • Industry Cargo Inspection report
  • records of disposal of biosecurity waste
  • records of treatments e.g. fumigation treatment certificates
  • training records
  • audit outcome records
  • key performance indicators and compliance records
  • processes implemented to mitigate additional and on–going contamination events
  • processes for managing non–conformities and corrective action.

14. Department of Agriculture – Limit of liability

  1. The department does not guarantee or represent that by it reviewing the Proponent’s Biosecurity Management Plan documentation and associated processes:
    1. that any goods and equipment will be permitted entry into Australia; or that
    2. the Proponent or Project associated suppliers/contractors will satisfy any or all of the requirements to import the goods into Australia including, without limitation, the requirements of the Quarantine Act 1908 (Cth).
  2. The importer is responsible for ensuring that the goods meet all Australian requirements relating to the goods, including, without limitation, the requirements of the Quarantine Act 1908 (Cth).
  3. The Client waives and releases the department, its employees, servants, agents and advisers from any claim it may have against any of them (including claims based in negligence) arising from the performance of the services.
  4. If the goods do not meet Australian requirements, the Client is responsible for, and must meet the costs associated with re–inspection, exporting, treating or destroying the goods.

15. Attachment 1 - BMP Audit Checklist Template

All commitments (e.g. will or shall statements) noted within the Biosecurity Management Plan should be defined in terms of what will be developed (evidence), who will complete the task, when the task will be completed and when the task will be audited. The following table notes Key Performance Indicators (KPI) contained within the Biosecurity Management Plan template and this template is recommended to be used to define the project’s KPIs.

Item Commitment How will this be delivered? Who will provide this service? Evidence? Frequency? BMP Reference
1 Implementation of a Management Responsibilities Program 1. Version control
2. Program/process compliance
3. Liaising with the department (through the Major Industry Projects’ team and regional offices) for the life of the BMP
Note position and title of responsible contact 1. Document management system
2. Maintenance of records of BMP compliance
3. Maintenance of records of department interaction
4. Internal audit reports
1. – 3. On-going
4. As per audit schedule
4. Management Responsibilities
- s. 1 and 4
2 Implementation of a Weed Control Program 1. Conduct weed assessment
2. Implement suitable program to control weeds
Note position and title of responsible contact Note name of third party treatment provider 1. Weed assessment conducted
2. Weed control program/activity implemented
3. Internal audit reports
1. Weed risk assessment of site conducted within one (1) month of BMP development
2. As per agreed treatment provider program
3. As per audit schedule
8. Site/Premise Details
- s. 8.3
3 Implementation of a Pest Control Program 1. Conduct pest assessment
2. Implement suitable program to control pests
Note position and title of responsible contact
Note name of third party treatment provider
1. Pest assessment conducted
2. Pest control program/activity implemented
3. Internal audit reports  
1. Pest risk assessment of site conducted within one (1) month of BMP development
2. As per agreed treatment provider program
3. As per audit schedule
8. Site/Premise Details
- s. 8.3
4 Implementation of a Hygiene/Housekeeping Program As defined in Site management and inspection regimes Note position and title of responsible contact 1. Food is only consumed in designated crib areas
2. Food waste is stored in vermin proof bins
3. Rubbish is removed as stated in plan
4. Internal audit reports
1. - 3. On-going
4. As per audit schedule
8. Site/Premise Details
- s. 8.3
5 Implementation of an Inspections Program As defined in Operational Procedures   Note position and title of responsible contact 1. Sight that defined inspection procedures are followed
2. Internal audit reports  
1. On-going and
2. As per audit schedule
9. Operational Procedures
- s. 9.3
6 Implementation of a Cleaning/Treatment Program As defined in Operational Procedures   Note name of approved contractor Note position and title of responsible contact 1. Sight that defined cleaning and treatment procedures are followed by approved contractor
2. Internal audit reports  
1. On-going and
2. As per audit schedule
9. Operational Procedures
- s. 9.3
7 Implementation of Waste Management Program As defined in Operational Procedures Note name of approved contractor Note position and title of responsible contact 1. Biosecurity waste is collected and placed in approved biosecurity bins
2. Waste is collected, transported and disposed of by an approved contractor
3. Internal audit reports  
1. - 2. On-going and
2. As per audit schedule
9. Operational Procedures
- s. 9.4
8 Implementation of Security Procedures As described in Security Procedures Note position and title of responsible contact 1. Security plan implemented
2. Internal audit reports
1. On-going
2. As per audit schedule
10. Security
9 Implementation of a Training Program As described in Training Procedures Note position and title of responsible contact 1. Induction training delivered for new personnel and date provided
2. Toolbox topics and date provided
3. Posters placed
4. Training sessions within 48 hours of BRM root cause analysis findings 5. Internal audit reports
1. Within one month of start up of new personnel
2. - 3. As per agreed procedures
4. Within 48 hours of root cause analysis findings
5. As per audit schedule
11. Training
10 Management of
Non-conformities
As described in Reporting Procedures Note position and title of responsible contact 1. Non-conformities are recorded and investigated
2. Internal audit reports
1. Each time a non-conformity is detected
2. As per audit schedule
13. Reporting
11 Implementation of Reporting Procedures As described in Reporting Procedures Note position and title of responsible contact 1. Reporting records available
2. Internal audit reports
1. On-going
2. As per audit schedule
13. Reporting

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