Register as an export establishment for dairy, eggs and fish products

​​The Australian Government Department of Agriculture and Water Resources​ has created this set of guidelines to assist those wishing to prepare dairy, egg and fish products in Australia for export, as well as those wishing to export the final products.

This guideline sets out the requirements for becoming export registered to prepare dairy, egg and fish products.

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Who needs to be registered

Establishments that prepare dairy, egg and fish products destined for export as food for human consumption must be export registered with the department. Preparation includes processing, packing, storage, treatment, handling and loading. Some activities, often at the beginning of the supply chain, including primary production and harvest, do not require export registration by the department.

If you are unsure if your establishment needs to become export registered, please contact the Dairy, Egg and Fish Export Programme.

Steps to becoming registered

These activities are set out in more detail in this guide:

Step 1: Complete an ‘Application for Registration’ form and pay application fee
Step 2: Initial site audit
Step 3: Fit and proper person check
Step 4: Debt check
Step 5: Approved Arrangement
Step 6: Fees and charges
Step 7: Registration

Step 1: Complete an Application for Registration form

The Application for Registration form (also known as an EX26) is on the department’s website.

Once you have completed this form, you must submit fish and egg registration applications, along with the structural plans of your establishment, to your local Department of Agriculture and Water Resources office.

The department recommends that you call to discuss your application, and the application process in general, with a food export auditor at your local departmental office before submitting the form and plans.

Applications for registration of dairy establishments should be emailed to the Dairy, Egg and Fish Export Programme. A registration application fee is payable at the time of submission (step 6).

Step 2: Initial site inspection

Once your Application for Registration form has been received, a food safety auditor will contact you to arrange an initial site inspection. This inspection will assess your establishment’s suitability to conduct the proposed export operations and evaluate your establishment’s compliance with the export legislation’s structural requirements.

Establishments must meet all structural requirements before the registration application process can be progressed. The registration application fee includes this initial site audit.

Step 3: Fit and proper person check

All staff listed in management and control of your business (a section of the Application for Registration form) will undergo a fit and proper person check.

In assessing a fit and proper person, the department may assess:

  • whether the person has been convicted of an offence against the Export Control Act, another Commonwealth law or a state or territory law
  • whether a relevant Commonwealth liability is payable by the person, either alone or jointly with another person or other persons
  • whether the person has made a false or misleading statement
  • any other relevant matter in relation to the person.

All staff listed in management and control of the business must be found to be fit and proper persons before the registration application can be progressed.

Step 4: Debt check

All relevant Commonwealth liabilities must be paid before an establishment is registered. Outstanding debt payable to the Commonwealth that is associated with both the establishment and proposed occupier will be assessed.

After an establishment has been deregistered, any outstanding debts remain with the physical establishment and must be paid before any future registration applications can be approved. That is, if you take over a premises that has debt owing to the Commonwealth, the establishment cannot be re-registered until the debt has been paid.

Step 5: Approved Arrangement

An establishment can only become export registered when a documented food safety system, known as an Approved Arrangement, is in place and has been assessed and approved by the department.

An Approved Arrangement assessment can occur at the same time as fit and proper person checks, debt checks and the initial site audit.

For details of what information needs to be included in an Approved Arrangement, see the Dairy, egg and fish exports guideline for export registered establishments: Approved Arrangements.

The time taken by departmental officers in desk auditing and assessing your Approved Arrangement will be charged at a fee for service rate (step 6).

Step 6: Fees and charges

A designated fee is payable for:

  • application for registration
  • Approved Arrangement assessment (charged at the current fee-for-service rate relevant to the commodity)
  • annual registration.

For more information about fees and charges, see the department’s charging guidelines.

Step 7: Registration

Once all requirements have been met, including fees paid, the department will approve the export registration of an establishment. At this time a Certificate of Registration will be sent to the establishment’s business address. This certificate must be displayed on your export registered premises at all times.

To maintain registration, all export registered establishments are subject to ongoing audits at a designated frequency and an annual registration fee. Check who has responsibility for audit arrangements for export registered dairy, eggs and fish establishments in your state.

For more information on audits, please see the Dairy, egg and fish exports guideline for export registered establishments: department audit regime.

Useful links

Other guidelines for Australian export registered establishments and exporters

Contact

Dairy, Egg and Fish Programme
Residues and Food Branch
Exports Division
Department of Agriculture and Water Resources
Phone: 02 6272 3933
GPO Box 858, Canberra ACT 2601

Email: Dairy, Eggs and Fish
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