Changes and variations to non-broker approved arrangements

​Changes and variations to non-broker approved arrangements can only be made by a biosecurity industry participant that has an existing approved arrangement. If you are applying for a new approved arrangement and you wish to propose alternative measures to those set in the class requirements, you will need to include these details in your Application for an approved arrangement.

Your approved arrangement declarant, manager or site contact must advise the department at least 15 working days prior to the proposed date of any changes to your approved arrangement.

Notifications must be made in writing to Approved Arrangements, with the required information as detailed below.

Change in legal entity, i.e. Australian Business Number (ABN)​

A change in ABN is taken to be a change in legal entity.

Where an ABN has changed but the biosecurity industry participant can demonstrate they have an Australian Company Number (ACN) which is linked to both the current and new ABN, the legal entity is not considered to have changed. An email to Approved Arrangements with the details of the new ABN is sufficient.

Requests for a change in legal entity must be made by completing the below application and submitting it to Approved Arrangements.

DocumentsPagesFile size
Application for a change in legal entity of a non-broker approved arrangement DOCX PDF Icon 5174 KB
Application for a change in legal entity of a non-broker approved arrangement PDF Word Icon5175 KB

If you have difficulty accessing these files, visit web accessibility for assistance.

It is a legislative requirement that a date for the cancellation of the current approved arrangement is provided to the department. Please include this in the application, the date needs to be more than 15 business days from the date your application is submitted to the department. The cancellation will be actioned on approval of the new approved arrangement. 

No pre-approval a​​udit will be required where there is no change in physical address, accredited persons or biosecurity activities. Please include this information in your new application. If these details have changed, an audit may be required to determine the class requirements are still being met.

Audit rate

Where the approve​d arrangement of the previous legal entity had a probation audit rate, this carries over to the new approved arrangement.

Where the previous approved arrangement had a low audit rate, the audit rate for the new approved arrangement is probation ​2. The probation 2 audit rate is used to ensure the Approved Arrangement General Policies requirement of an audit being conducted within 365 days of the last audit is met.

Further information about audits and audit rates can be found in the​ Approved Arrangement General Policies.

Levies

Where the new legal entity does not have any other approved arrangements with the department, the new application and annual levies will apply. Information about current fees and levies are available in the department’s Charging guidelines. Any fees or charges previously paid cannot be transferred to the new arrangement.

Change in physical address

Where a biosecurity industry participant advises of a change in physical address, a new application is required and a pre-approval audit of the new physical address must be passed before the delegate can approve the approved arrangement. A revocation application will be required to close the old site.

If the site is part of a co-located network, please include details of what changes need to be made to the network.

Note: For classes that have mobile operations, an email from the approved arrangements manager or site contact to Approved Arra​ngements with the new address is sufficient.

Audit rate

If approved, the approved arrangement is subject to the probation audit rate. Further information about audits and audit rates can be found in the Approved Arrangement General Policies.

Change in declarant, approved arrangement manager or site contact

Where a biosecurity industry participant advises of a change to the declarant, approved arrangement manager or site contact and the fit and proper persons (FPP) status has changed, a new application is required.

If the FPP status has not changed, please email the below details to Approved Arrangements:

  • approved arrangement reference number
  • full name
  • work:
    • phone
    • mobile
    • email.

Change in postal or email address

Please email Approved Arrangements with the updated details of any changes to the business postal or email address and please include your approved arrangement reference number.

Adding or removing a class, site or biosecurity activities

Where a biosecurity industry participant wants to add or remove a class, site or biosecurity activities from an existing approved arrangement, the below application to vary an approved arrangement is required.

Fees

Variation applications will be charged fee-for-service rates for the time taken to assess the application. The average assessment time is five hours although some applications may take longer. If the assessment time is expected to be longer than seven hours, the department will contact you to see if you wish to proceed. Information about current fees and levies are available in the department’s Charging guidelines.

Change in biosecurity area

Please email Approved Arrangements with the updated details of any changes to your biosecurity areas. Examples of changes include:

  • an increase or reduction in size
  • a relocation of existing biosecurity area within the same physical approved arrangement site​
  • a change in location of a biosecurity containment boundary of a biosecurity area
  • a change in the structure of a containment boundary of a biosecurity area.

Please include with your email a site map identifying the existing areas and proposed areas, with photographs (where possible) of the proposed changes. For biocontainment sites approved arrangement classes 5.2 – 5.4, also provide a copy of the third party assessment reports, where applicable.

When making changes to the biosecurity area, you must ensure any changes made do not compromise the integrity of the​​​ biosecurity area, thereby compromising the management of the intended risk. Regardless of the changes, the biosecurity area must satisfy class requirements for which the approved arrangement site is approved.​​​

Note: A change to a biosecurity area may result in an on-site audit/visit by the department. This will be assessed by the department on case by case basis.

Varying class requirements

Where a biosecurity industry participant wants to vary the class requirements of an existing approved arrangement, the below application to vary an approved arrangement is required.

Fees

Variation applications will be charged fee-for-service rates for the time taken to assess the application. The average assessment time is five hours although some applications may take longer. If the assessment time is expected to be longer than seven hours, the department will contact you to see if you wish to proceed. Information about current fees and levies are available in the department’s Charging guidelines.

Application to vary an approved arrangement

Variation requests must be made by completing the below application and submitting it to Approved Arrangements.

The application must be accompanied by the following supporting information, if applicable to the change you are requesting:

  • a site plan
  • technical specifications for proposed alternate processes
  • efficacy data for proposed alternate treatments.
DocumentsPagesFile size
Application to vary a non-broker approved arrangement DOCX PDF Icon 11248 KB
Application to vary a non-broker approved arrangement PDF Word Icon11292 KB

If you have difficulty accessing these files, visit web accessibility for assistance.

Consideration period

Applications for a variation to existing class requirements are considered to be technical and have a consideration period of 120 days. All other applications have a 90 day consideration period.

Please contact the department for more information regarding the variation process.