Suspending or revoking non-broker approved arrangements

​​You must notify the Department of Agriculture and Water Resources if you are planning to change or cancel your approved arrangement.

Requirements for making changes depends on the type of approved arrangement held, specifically whether you operate a site or perform a service.

Your approved arrangement declarant, manager or site manager must advise the department at least 15 working days prior to the proposed date of any changes to your approved arrangement.

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Suspending an approved arrangement

Biosecurity Industry Participants are able to request a whole or part suspension of their approved arrangement or request to extend their approved suspension.

A whole suspension is the suspension of all of the approved arrangement, a part suspension is the suspension of part of the approved arrangement, e.g. a class, area or a specific biosecurity activity and an extension is a request to increase the period of the already approved suspension.

An onsite audit maybe required prior to the approval of the suspension. At this audit, you may be required to provide evidence of how any goods subject to biosecurity that were onsite have been moved, destroyed or otherwise dealt with. For sites with a wash bay being suspended you will need to provide a copy of an invoice for a flush, disinfect and emptying of the wash bay sludge pit and tanks.

Whole, part or extension suspension requests must be made by completing the below application and submitting it to Approved Arrangements. Please ensure you include as much information as possible to avoid the department having to request more information and delay the process.
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Application for suspension of an approved arrangement – non-broker arrangements PDF PDF Icon3232 KB
Application for suspension of an approved arrangement – non-broker arrangements DOCX Word Icon

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Lifting a suspension

The Biosecurity Industry Participant will need to contact Approved Arrangements 15 days prior to the end of their suspension to arrange a reinstatement audit.

Fees

Suspensions will be charged fee-for-service rates for the time taken to conduct the assessment. The average assessment time for whole suspensions is three hours although some applications may take longer. If the assessment time is expected to be longer than five hours, the department will contact you to see if you wish to proceed.

The average assessment time for part suspensions is four hours although some applications may take longer. If the assessment time is expected to be longer than six hours, the department will contact you to see if you wish to proceed.

The average assessment time for suspension extensions is two hours although some applications may take longer. If the assessment time is expected to be longer than four hours, the department will contact you to see if you wish to proceed.

Information about current fees and levies are available in the department’s Charging guidelines.

Revoking an approved arrangement

Revocation requests must be made by completing the below application and submitting it to Approved Arrangements.

Prior to the revocation the department will confirm that:

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Prior to the revocation the department will confirm that:

  • goods subject to biosecurity, including waste, have been removed from the site through:
    • release from biosecurity
    • department movement direction to another approved arrangement site
    • disposal by a department approved provider
    • destruction
    • exportation
  • quarantine and biosecurity signs have been removed from display, after the goods subject to biosecurity have been removed from the site
  • equipment used for goods subject to biosecurity control have been cleaned and disinfected using a department approved disinfectant.

An on-site audit may be required for the close out process. At this audit, you will need to provide evidence that biosecurity waste has been collected by a departmentally approved waste transporter. You may also be required to provide evidence of how any goods subject to biosecurity that were on site have been moved, destroyed or otherwise dealt with. For sites with a wash bay you will need to provide a copy of an invoice for the emptying, flushing and disinfection of the wash bay sludge pit and tanks.

Fees

Revocations will be charged fee-for-service rates for the time taken to conduct the assessment. The average assessment time for a revocation is two hours although some applications may take longer.

Close out audits

If necessary, an onsite audit will be conducted to close out the approved arrangement site. Fee for service charges will apply for the onsite audit, including pre and post audit activity.

Before the close out audit is conducted you must make sure:

  • goods subject to biosecurity, including waste, have been removed from the site through:
    • release from biosecurity
    • department movement direction to another approved arrangement site
    • disposal by a department approved provider
    • destruction
    • exportation
  • quarantine and biosecurity signs have been removed from display, after the goods subject to biosecurity have been removed from the site
  • equipment used for goods subject to biosecurity control have been cleaned and disinfected using a department approved disinfectant.

At the audit you will be required to provide the following evidence:

  • waste and dunnage was collected by a department approved waste transporter
  • for sites with a wash bay:
    • copy of invoice for ‘flush and disinfect’ of wash bay sludge pit and tanks
    • evidence of removal of liquid waste subject to biosecurity has been removed by a department approved liquid waste transporter.

Note: Approved arrangement operators must retain, and make available to the department, records for a minimum period of 18 months after biosecurity clearance or disposal of goods subject to biosecurity.

Decommissioning and refurbishment of class 5 and 7

Where operators of class 5 and 7 approved arrangements propose to:

  • cease operations
  • renovate their site for purposes of obtaining compliance with the updated class 5 requirements
  • undertake a generic site upgrade.

The department requires that any risk of biosecurity concern is treated appropriately before the cessation of operations as an approved arrangement or the start of the refurbishment. This includes the disinfection of equipment, accessories and fittings, waste piping, filter media and any other components of the site that has the potential to be host material for goods of biosecurity concern.

The department has produced checklists to help operators to develop a refurbishment/decommissioning plan. These checklists are intended to assist operators in mitigating biosecurity risks associated with their operations. The processes required to be implemented are determined by the level of containment provided by the facility and the risk associated with the biosecurity material handled.

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Refurbishment checklist for class 5.2 approved arrangement sites PDF PDF Icon

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Refurbishment checklist for class 5.2 approved arrangement sites DOCX Word Icon667 KB
Decommission checklist for class 5.2 approved arrangement sites PDF PDF Icon5425 KB
Decommission checklist for class 5.2 approved arrangement sites DOCX Word Icon568.9 KB
Refurbishment checklist for classes 5.3, 7.3, 5.4 and 7.4 approved arrangement sites PDF PDF Icon6498 KB
Refurbishment checklist for classes 5.3, 7.3, 5.4 and 7.4 approved arrangement sites DOCX Word Icon674 KB
Decommission checklist for classes 5.3, 7.3, 5.4 and 7.4 approved arrangement sites PDF PDF Icon

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Decommission checklist for classes 5.3, 7.3, 5.4 and 7.4 approved arrangement sites DOCX Word Icon571 KB

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Further information

Please contact the department for more information regarding the application process.

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