Automatic Entry Processing (AEP) Reform

We are reforming Automatic Entry Processing (AEP) to encourage industry uptake and use of our broker approved arrangements by improving system efficiency and expanding the scope of commodities.

This information is relevant to biosecurity industry participants (BIPs) and accredited persons for the broker approved arrangements:

  • Class 19.1: Non-commodity for Containerised Cargo Clearance (NCCC)
  • Class 19.2: Automatic Entry Processing for Commodities (AEPCOMM)

Project update

This project is being conducted in two phases:

  • Phase 1 of the project has been completed. Import declarations lodged through the AEP have increased to approximately 21.5% of all full import declarations lodged. We expect that AEP uptake and usage will continue to increase with the implementation of phase 2 changes.
  • Phase 2 of the project is on schedule and involves enhancements to the electronic system, changes to BICON and a new compliance model.

Electronic system enhancement

Enhancements to the electronic system are in progress and are currently being tested.

We anticipate the new system will be available to industry in mid-2018.

Enhancement of our electronic system will simplify the AEP lodgement process.

AEP for NCCC will become more automated. The system will automatically generate a direction to manage the biosecurity risk based on the Concern Type entered by the accredited person. The requirement to add an AEP Processing Type code to manage non-commodity concerns will be removed.

AEP for commodities will become less restrictive and more intuitive. Import declarations containing multiple product lines will be able to be processed at the line level. This means that the accredited person may apply a different AEPCOMM code to each line and obtain separate directions to manage the biosecurity risk. There will also be an option to volunteer non-commodity or commodity concerns to the department.

AEPCOMM codes will be simple and outcome based:

  • INS for inspection
  • FUM for fumigation
  • REL for release.

BICON changes

A BICON AEPCOMM user access version has been developed for BIPs under the AEPCOMM approved arrangement. AEPCOMM user access provides an additional level of functionality to support brokers through the decision making process when using AEPCOMM.

BIPs and accredited persons will be required to sign up or upgrade their BICON account to the AEPCOMM user access version prior to implementation of phase 2. Help cards to assist AEPCOMM users in gaining access will be available publicly on the Help section of BICON in January 2018.

Compliance model

A new audits and sanctions policy has been developed and it will be published prior to implementation of the phase 2 changes. The new model is compliance based per commodity group and rewards brokerages with reduced intervention rates (1%) based on ongoing good compliance history stored in the system.

The updated Audits and Sanctions policy is included as part of the approved arrangements general policies.

If you need more information or have any questions regarding the broker approved arrangements please email the Broker Engagement team.​