Automatic Entry Processing (AEP) Reform

​Improvements to Automatic Entry Processing (AEP) functionality in the Agriculture Import Management System (AIMS) were released on 23 June 2018. The release marks the implementation of phase 2 of the AEP reform project. The primary objective is to increase industry participation into the Broker Class Approved Arrangements, sharing the biosecurity responsibility in the assessment of imported goods.  The system changes are aimed at reducing complexity, providing greater flexibility, monitoring compliance more effectively and increasing the capacity to expand the number of commodities available for the AEP for commodities Approved Arrangement.

This affects biosecurity industry participants (BIPs) and accredited persons for these broker approved arrangements:

  • Class 19.1: Non-commodity for Containerised Cargo Clearance (NCCC)
  • Class 19.2: Automatic Entry Processing for Commodities (AEPCOMM)

Industry support

TheAEP team can assist you in using the new arrangement. Send queries via email to AEPsupport@agriculture.gov.au or phone on 1800 900 090.

We encourage you to make the most of the AEP reform to improve the efficiency of your business. We also want to help you comply with your requirements to ensure biosecurity risk is managed effectively. 

You should now have completed the Continued Biosecurity Competency (CBC) in order to maintain your accreditation. If you have not completed the activities, contact the AEP team immediately.

To assist with the implementation of phase 2, we have developed a series of task cards to help BIPs and accredited persons with their new import declaration lodgment requirements for NCCC and AEPCOMM. Download the task cards to assist you in using the new arrangement.

Download

Document

Pages

File size

Task card: Lodging NCCC consignments PDF 2

226 KB

Task card: Lodging NCCC consignments DOCX 265 KB
Task card: Lodging AEPCOMM consignments PDF 2212 KB
Task card: Lodging AEPCOMM consignments DOCX 265 KB
Task card: Lodging non-standard consignments PDF 2

226 KB

Task card: Lodging non-standard consignments DOCX 263 KB
Task card: Identifying and resolving an AEP error PDF 2

186 KB

Task card: Identifying and resolving an AEP error DOCX 263 KB

If you have difficulty accessing these files, please visit web accessibility.

Changes

Changes under phase 2 include:

  • enhanced IT systems to simplify lodgment and increase system flexibility
  • Updated BICON AEPCOMM user access with additional functionality for accredited persons and a new compliance model that rewards continued compliance.

System enhancements

Automatic Entry Processing (AEP) for NCCC is more automated based on the information entered by the accredited person into the Integrated Cargo System (ICS). An automated biosecurity direction to manage the biosecurity risk is generated based on the Concern Type entered. The requirement to add an AEP Processing Type (AEP code) to manage non-commodity concerns is no longer required.

AEP for Commodities is less restrictive and more intuitive. Import declarations containing multiple product lines can be processed at the line level. This means that the accredited person may apply a different AEPCOMM code to each line and obtain different directions to manage the biosecurity risk of separate commodity types.

BICON

AEPCOMM information is now only be available to industry participants that have registered for a BICON AEPCOMM user account. AEPCOMM information has been removed from the public view of BICON. BIPs and accredited persons must sign up, or upgrade their BICON account to the AEPCOMM user access version. Help cards to assist you in gaining access are available on the Help section of BICON.

Compliance model

The new compliance model rewards BIPs that demonstrate ongoing compliance with reduced verification rates.  How we monitor compliance is published in the approved arrangement’s general policies.

A compliance guide is available to provide accredited persons and BIPs with details of how to remain compliant with individual broker AA requirements.  The compliance guide provides the classifications for non-compliance incidents providing transparency and consistency in implementing non-compliant outcomes.

Administration

Notices of intent to vary approved arrangements were issued to BIPs in early May 2018 (per Section 414 of the Biosecurity Act 2015).

As part of the variation process the BIP was required to provide a list of their accredited persons and confirmation of their completion of CBC activities to the department by 6 June 2018.

The department has processed the Class 19.1 and Class 19.2 variations and issued notices of decision to BIP’s under the varied arrangements. Thank you for your patience throughout this process.

For those that are yet to complete the CBC activities or provide information required for the variation please contact the department immediately.

If you would like more information or have any questions about the changes to the broker approved arrangements please email the AEP support team.

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