Automatic Entry Processing (AEP) Reform

​​We are updating Automatic Entry Processing (AEP). We aim to encourage industry uptake and use of our broker approved arrangements by improving system efficiency and expanding the scope of commodities.

This affects biosecurity industry participants (BIPs) and accredited persons for these broker approved arrangements:

  • Class 19.1: Non-commodity for Containerised Cargo Clearance (NCCC)
  • Class 19.2: Automatic Entry Processing for Commodities (AEPCOMM)

On 22 June 2018 we will be implementing phase 2 of these reforms.

Training

We will help you get ready by offering training through Continued Biosecurity Competency (CBC) information sessions and activities. You must complete the CBC activities before rollout of enhancements on 22 June.

Find out details of Training and accreditation for approved arrangements.

Changes

Changes you can expect in phase 2:

  • enhanced IT systems to simplify lodgment and increase system flexibility
  • updated BICON AEPCOMM user access with additional functionality for accredited persons
  • new compliance model that rewards continued compliance.

System enhancements

Automatic Entry Processing (AEP) for NCCC will be automated based on the information entered by the accredited person into the Integrated Cargo System (ICS). An automated biosecurity direction to manage the biosecurity risk will be generated based on the Concern Type entered. The requirement to add an AEP Processing Type (AEP code) to manage non-commodity concerns will be removed.

AEP for Commodities will be less restrictive and more intuitive. Import declarations containing multiple product lines will be processed at the line level. This means that the accredited person may apply a different AEPCOMM code to each line and obtain different directions to manage the biosecurity risk of separate commodity types.

We have informed third party software providers of the changes and provided details of the improvements and system enhancements. Check with your software provider that they are ready for the AEP changes.

Download a copy of the AEP Reform Information paper for technical information about the systems changes.

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Document

Pages

File size

AEP Reform Information paper PDF 3

616 KB

AEP Reform Information paper DOCX msword

3

123 KB

If you have difficulty accessing these files, please visit web accessibility.

BICON

A BICON AEPCOMM user access has been developed for BIPs under the AEPCOMM approved arrangement. BIPs and accredited persons must sign up, or upgrade their BICON account to the AEPCOMM user access version prior to implementation of phase 2 on 22 June. Help cards to assist you in gaining access are available on the Help section of BICON.

Compliance model

The new compliance model rewards BIPs that demonstrate ongoing compliance with reduced verification rates.  How we monitor compliance will be published in the approved arrangement’s general policies prior to implementation of the phase two changes.

A compliance guide has been developed to provide accredited persons and BIPs with details of how to remain compliant with individual broker AA requirements.  The compliance guide provides the classifications for non-compliance incidents providing transparency and consistency in implementing non-compliant outcomes. 

Download a copy of the AA general policies Appendix 2: Brokers – monitoring and assessing compliance and the Compliance classifications for broker approved arrangements guide.  These documents will be effective from 23 June 2018.

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File size

AA general policies Appendix 2: Brokers - monitoring and assessing compliance PDF 7

733 KB

AA general policies Appendix 2: Brokers - monitoring and assessing compliance DOCX 71.7 MB

Compliance classifications for broker approved arrangements guide PDF​ 

13

1.1 MB

Compliance classifications for broker approved arrangements guide DOCX​ 

9

51 KB

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Administration

Changes to lodgment activities affect broker class approved arrangements. The BIP/AA manager will be provided with written notice regarding variations to their AA (per section 414 of the Biosecurity Act 2015.)

As part of the variation process and the requirements of broker approved arrangement class 19.1 and class 19.2, the BIP will be required to provide a list of their accredited persons and confirmation of their completion of CBC activities to the department.

The new class 19.1 NCCC and 19.2 AEPCOMM are available for you to review as part of the variation process. To help you understand the new requirements, comparison guides of both approved arrangements outlining the changes to requirements are also available. The updated policies are effective from 23 June 2018.

Download a copy of the broker arrangement Class 19.1: Non-commodity for containerised cargo clearance (NCCC) and Class 19.2: Automatic entry processing for commodities (AEPCOMM) requirements policies and comparison guides.

19.1 - Non-commodity for containerised cargo

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Requirements for approved arrangement class 19.1 PDF 15

1.4 MB

Requirements for approved arrangement class 19.1 DOCX 151.0 MB

Requirements comparison guide for NCCC PDF

11

694 KB

Requirements comparison guide for NCCC DOCX

11

87 KB

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19.2 - Automatic entry processing for commodities

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Document

Pages

File size

Requirements for approved arrangement class 19.2 PDF 27

1.5 MB

Requirements for approved arrangement class 19.2 DOCX 27722 KB

Requirements comparison guide for AEPCOMM PDF

12

703 KB

Requirements comparison guide for AEPCOMM DOCX

12

88 KB

If you have difficulty accessing these files, please visit web accessibility.

If you would like more information or have any questions about the changes to the broker approved arrangements please email the Broker Administration team.

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