Transitioning commodities to NEXDOC

​​​​​​​​​​We are replacing our Export Documentation System (EXDOC) with an upgraded system. This new system is called Next Export Documentation System (NEXDOC).

This new system does not change our existing certification arrangements. It is designed to improve product traceability and reporting and to automate manual documentation and assessment processes.

Commodities will be transitioned to NEXDOC in stages.

Transition

Commodities will be moved to NEXDOC in phases, with the transition happening throughout 2019 and 2020.

The date you can start using NEXDOC will depend on the type of commodity you export.

We will also have a system transition period where EXDOC and NEXDOC will continue to function in parallel. This will ensure that export trade is not disrupted.

Stay informed about your commodity by checking the project updates on this page.

Project updates

We will publish project updates here, as they are available.

[expand all]

October 2019 (Update 16)

Change to the implementation date of Dairy NEXDOC

Dairy is now proposed to transition from EXDOC to NEXDOC late February 2020.

An industry notice has been published.

Further notice will be provided on the implementation date.

It is important that dairy exporters continue to register for NEXDOC.

See the NEXDOC help pages for assistance on how to register.

If you have any further queries, please contact the Enhanced Traceability Project.

Software users

We are working closely with software providers, and have advised them of the changes to key dates.

It is important that you also work closely with your software provider to ensure that your system needs are met, and you are well positioned to commence using NEXDOC.

September 2019 (Update 15)

NEXDOC – Scheduled Maintenance

There will be a planned outage of NEXDOC between Start 7 Sept 2019 21.30 and End 7 Sept 2019 23.30 (AEST) for scheduled maintenance.

Online Services to complete NEXDOC registrations will be unavailable during this outage.

If you have any queries, please contact the enhanced traceability project team.

August 2019 (Update 14)

Change to the implementation date of Dairy NEXDOC

The implementation date for NEXDOC dairy has been changed.  The transition will now take place in November.

An industry notice has been published.

Please ensure your company registers now with Online services in preparation for the move to NEXDOC.

See the NEXDOC help pages for assistance on how to register or alternatively email NEXDOC.

July 2019 (Update 13) Dairy registrations open

NEXDOC dairy registrations open 15 July

Ensure your company registers with Online services in preparation for the move to NEXDOC on 2 September.

There are two methods to create a portal account.

  • Create an Account with an AUSkey identifier.
  • Create an account without an AUSkey identifier.

You can then use your portal account to:

Register as an exporter (Trading Name registration)

You will need to do this if you are an existing exporter in the EXDOC system and need to re-register to move to NEXDOC or if are a new exporter and need to register for the first time with the Department.

Create a Client Group Administrator for External Software Users (allows you to manage groups and (EDI) users).

If you have purchased third party software from an approved software vendor company please register as a client group administrator. This will then provide you with Client Group Administrator access that allows you to request new client group identifiers (formerly EDI number) and administer users (EDI) for these groups.

During the registration process you may be asked for the same information more than once, this is because these requests can be initiated in isolation.

Should you require assistance with registration refer to NEXDOC help or alternatively email NEXDOC.

The department will review your requests and an email will be sent to you once your request has been processed.

Software users

It’s important that you discuss this change with your software provider.

We have been working with software providers. Please talk to your provider before this implementation.

May 2019 (Update 12)

Change to the implementation date of Dairy NEXDOC

There has been a change to the implementation of NEXDOC Dairy.

An industry notice has been published.

It is proposed from 2 September that all Dairy export documentation will transition from EXDOC to NEXDOC. Further Dairy NEXDOC updates will be provided soon.

March 2019 (Update 11)

New NEXDOC Dairy date

There has been a delay to the implementation of NEXDOC Dairy.

An industry notice has been published.

We anticipate that Dairy will be delivered on 30 May 2019.

March 2019 (Update 10)

Wool Industry Workshops

This is your opportunity to hear about the new export documentation system and have your say.

Your views are important to us and will help inform our decisions.

New South Wales
WhenTuesday 12 March 2019
VenueSale Rooms, Sydney Wool Centre, Dennistoun Avenue, Yennora
Time2.00pm
RSVP8 March 2019 by email to Enhanced Traceability Project
Victoria
WhenTuesday 19 March 2019
VenueSale Rooms, AWH Wool Selling Centre, Gate 4 Frederick Street, Tottenham
Time2.00pm
RSVP15 March 2019 by email to Enhanced Traceability Project
South Australia
WhenTuesday 26 March 2019
VenueMichell Wool ,1506 Main North Road, Salisbury South
Time2.00pm
RSVP22 March 2019 by email to Enhanced Traceability Project
Western Australia
WhenTuesday 2 April 2019
VenueSale Rooms, Western Wool Centre, Sudlow Road, Bibra Lake
Time10.00am
RSVP29 March 2019 by email to Enhanced Traceability Project.

February 2019 (Update 9)

NEXDOC Dairy is coming​

If you are a dairy exporter it’s time to start thinking about transitioning from EXDOC to NEXDOC.

Dairy is scheduled to transition on 30 April 2019.

We will provide further updates as the implementation draws closer.

How to prepare

Please ensure your contact details are up to date.

To update your details email: EXDOC Helpdesk

Software users

It’s important that you discuss this change with your software provider.

We have been working closely with software providers. Please talk to your provider before this implementation.

Find out more about options for accessing NEXDOC.

September 2018 (Update 8)

Tasmania Plant Industry workshop announced​

This is your opportunity to hear about the new export documentation system and have your say.

We are replacing our Export Documentation System (EXDOC) with an upgraded system. This new system is called Next Export Documentation System (NEXDOC). Commodities will be transitioned to NEXDOC in stages. NEXDOC Plant is scheduled to be implemented mid-2019. This new system does not change our existing certification arrangements. It is designed to improve product traceability, reporting and to automate manual documentation and assessment processes.

Your views are important to us and will help inform our decisions.

Tasmania
WhenWednesday 19 September 2018
VenueHobart Institute for Marine and Antarctic Studies (IMAS)
Room 105 – Rori Seminar Room 20 Castray Esplanade, Battery Point, Tasmania
Time9:30am to 1:00pm
RSVP17 September 2018 by email to Enhanced Traceability Project

August 2018 (Update 7)

New South Wales & Queensland Plant Industry workshops announced

This is your opportunity to hear about the new export documentation system and have your say.

NEXDOC Plant is scheduled to be implemented mid-2019.

Your views are important to us and will help inform our decisions.

New South Wales
WhenThursday 23 August 2018
VenueFigtree Conference Centre, 5 Figtree Drive, Sydney Olympic Park NSW 2127
Time9:30am to 1:00pm
RSVP31 August 2018 by email to Enhanced Traceability Project
Queensland
WhenTuesday 4 September 2018
VenueCairns City Library, Central City Meeting Room,151 Abbott Street, Cairns City
Time10:00am to 1:00pm
RSVP31 August 2018 by email to Enhanced Traceability Project
Queensland
WhenWednesday 5 September 2018
VenueToowoomba Motel & Events Centre, 2 Burnage Street, East Toowoomba
Time12:30pm to 3:00pm
RSVP31 August 2018 by email to Enhanced Traceability Project
Queensland
WhenThursday 6 September 2018
VenueMantra on Edward,166 Wickham Terrace, Brisbane
Time9:30am to 12:30pm
RSVP31 August 2018 by email to Enhanced Traceability Project.

August 2018 (Update 6)

More Plant Industry workshops announced

This is your opportunity to hear about the new export documentation system and have your say.

NEXDOC Plant is scheduled to be implemented mid-2019.

Your views are important to us and will help inform our decisions

Victoria
WhenWednesday 15 August 2018
VenueMantra Tullamarine Hotel - 2 Trade Park Dr, Tullamarine VIC 3043
Time9:30am to 1:00pm
RSVP10 August 2018 by email to Enhanced Traceability Project.
Victoria
WhenThursday 16 August 2018
VenueMildura Rural City Council - Benetook Room B, 180-190 Deakin Avenue Mildura
Time9:00am to 12:00pm
RSVP10 August 2018 by email to Enhanced Traceability Project.

July 2018 (Update 5) Other Goods registrations Open

Other goods and honey exporters invitation to register with the agriculture client portal

If you are an exporter of other goods and honey, the Agriculture Portal is now available for you to register in preparation for NEXDOC.

Registering for the NEXDOC is a two-step process. You must first register for access to the Agriculture Client Portal.

There are two methods to create an account.

  • Create an Account with an AUSkey identifier.
  • Create an account without an AUSkey identifier.

Once registered with the department through the Agriculture Client Portal, you will be able to register for to access to the NEXDOC system. You will need to do this even if you are using a third party software package to access the system.

Ensure you discuss the transition to NEXDOC with your software provider.

You will be notified once NEXDOC becomes available.

Should you require assistance with registration please email Enhanced Traceability Project.

July 2018 (Update 4)

Plant Industry Workshops

This is your opportunity to hear about the new export documentation system and have your say.

NEXDOC Plant is scheduled to be implemented mid-2019.

Your views are important to us and will help inform our decisions.

South Australia
WHEN: Thursday 2 August 2018
VENUE: Adina Hotel Adelaide Treasury (Room – Vault 2) 2 Flinders Street, Adelaide
TIME: 1.00pm – 4.00pm
RSVP: 27 July 2018 by email to Enhanced Traceability Project.

Western Australia
WHEN: Wednesday 8 August 2018
VENUE: Rendezvous Hotel Perth Central (Banksia Room) 24 Mount Street, Perth
TIME: 9:00am to 12:30pm
RSVP: 23 August 2018 by email to Enhanced Traceability Project.

July 2018 (Update 3)

Fish/Seafood Industry Workshops

This is your opportunity to hear about the new export documentation system and have your say.

NEXDOC fish/seafood is scheduled to be implemented in the first quarter of 2019.

Your views are important to us and will help inform our decisions.

South Australia
WHEN: Tuesday 31 July 2018
VENUE: Adina Hotel Adelaide Treasury (Room – Vault 2) 2 Flinders Street, Adelaide
TIME: 9:00am to 12:30pm
RSVP: 27 July 2018 by email to Enhanced Traceability Project.

South Australia
WHEN: Wednesday 1 August 2018
VENUE: Lincoln Marine Science Centre, 1 Hindmarsh Street, Port Lincoln
TIME: 9:00am to 12:30pm
RSVP: 27 July 2018 by email to Enhanced Traceability Project.

Western Australia
WHEN: Thursday 9 August 2018
VENUE: Rendezvous Hotel Perth Central (Banksia Room) 24 Mount Street, Perth
TIME: 9:00am to 12:30pm
RSVP: 3 August 2018 by email to Enhanced Traceability Project.

June 2018 (Update 2)

Fish/Seafood Industry Workshops

This is your opportunity to hear about the new export documentation system and have your say.

NEXDOC fish/seafood is scheduled to be implemented in the first quarter of 2019.

Your views are important to us and will help inform our decisions.

Queensland
WHEN: Friday 22 June 2018
VENUE: Park Regis North Quay - 293 North Quay, Brisbane
TIME: 9:00am to 12:30pm
RSVP: 15 June 2018 by email to Enhanced Traceability Project.

Victoria
WHEN: Friday 29 June 2018
VENUE: Mantra Tullamarine Hotel - 2 Trade Park Dr, Tullamarine VIC 3043
TIME: 9:00am to 12:30pm
RSVP: 25 June 2018 by email to Enhanced Traceability Project.

Further sessions will be announced once venues are confirmed.

May 2018 (Update 1)

NEXDOC will soon be available for online registrations for exporters of other goods and honey.

We expect this to be open to the public by mid-2018.

After you have registered, you can submit requests for export documentation (REX) either:

  • directly through the system
  • via a third party interface software package

Find out more about accessing NEXDOC.

When using the online portal, NEXDOC will validate information on entry. You will be able to upload supporting documentation and communicate with us via the system.

‘Other goods’ are sometimes referred to as ‘Non-Prescribed Goods (NPGs). This module includes the export of products that fall into the category of low risk, processed foods and require a certificate.

These products are currently exported using manually prepared:

  • Certificate as to Condition (EX188), or
  • Re-export (imported products) certificate (EX418)

Common examples of ‘other goods’ are:

  • fruit juices and soft drinks
  • highly processed foods (such as food paste)
  • cake mixes and flour
  • biscuits
  • some vitamins and supplements
  • hot chocolates

Check if you are exporting non-prescribed (other) goods.

We encourage exporters of other goods and honey to take advantage of NEXDOC.

Register your interest in using NEXDOC by emailing Enhanced Traceability Project.

We will send you an instructional email, with a link to the new system, once it is available.


Register now

Check our updates below to see if your commodity is available.

Open Online Services

Related document

A brochure with information on NEXDOC, including what’s changing and how to transition.

Unable to register online? Complete this form.

If you have difficulty accessing these files, please visit web accessibility.