Applying for an approved arrangement

When assessing your application for an approved arrangement, the Department of Agriculture and Water Resources takes into account:

  • the nature of the goods that will be managed under the approved arrangement
  • any biosecurity risks posed by those goods
  • if you are a fit and proper person to carry out biosecurity activities.

If your application is approved, the department will specify conditions that you must meet to ensure these risks are minimised.

The department can provide you with general advice prior to lodging an application. If you need specific information or want an officer to visit your site you will need to contact the department to make arrangements. Please note you will be charged fee for service rates for these services. Information about current fees and levies are available in the department’s Charging guidelines.

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Who can apply?

Applicants for approved arrangements must be an Australian legal entity. A legal entity is something which has a legal personality. As a legal entity, the law recognises the entity as being able to do things and have things done to it, e.g. a legal entity can enter into contracts, sue and be sued. The law will apply to the legal entity as it would apply to anyone else.

Confirming your legal entity status

As part of entering into an approved arrangement with the department an applicant may be asked to verify their legal entity status in order to determine their legal capacity to enter into a legally binding agreement. This may involve a request for documentation including proof of any name changes.

Applicants must supply an Australian Business Number (ABN) which will be verified on ABN lookup. They are also asked to supply an Australian Company Number (ACN), if registered or licenced by the Australian Securities and Investments Commission (ASIC), which will be verified on the ASIC registry.

Trusts

A trust is not a legal entity. A trust is a relationship between a trustee and the beneficiaries of the trust. It is not a separate legal entity. The trustee is the legal entity which acts on behalf of the trust for the benefit of the beneficiaries. The trustee can be a natural person or a company (corporate trustee). It does not matter if the trust is a discretionary trading trust or fixed trust. E.g. if John Smith as Trustee for the Smith Family Trust, applies for an approved arrangement, to which the Director of Biosecurity approves, John Smith will be the holder of the approved arrangement.

Applications will not be accepted if they are in the name of a trust or trustee. They must be in the name of the natural person or company.

Legal entities quick reference table

The following table provides a guide to legal entities who can apply for an application for an approved arrangement under the Biosecurity Act 2015.

Entities which are legal entitiesDocumentation required to be submitted with your application to verify legal entity status
  • Companies
  • Proprietary company (private company)
  • Public companies:
    • limited by guarantee
    • limited by shares
    • no liability company
N/A
Co-operativesN/A
Corporate Commonwealth entitiesN/A
Incorporated associationsN/A
Local government entitiesN/A
Natural person (sole trader business)100 points of identification. Please refer to www.instantchecks.com.au/100points.aspx for a list of acceptable documents

Partnerships (under the Biosecurity Act only):

  • limited partnership
  • other partnership
  • family partnership
Valid and current registration details compliant with relevant state or territory Government legislation for limited or incorporated limited partnerships or copies of formal written partnership agreement for normal partnerships
State government incorporated entity (authority)Details of the legislation the authority sits under
State or territory body politicsN/A
UniversitiesN/A

Roles and responsibilities

You will need to determine roles that are relevant to your business to be able to complete the application, these roles can either be different or the same people.

RoleResponsibility
DelegatePerson with the delegation to submit the application.
Approved Arrangements managerPerson who will be responsible for the approved arrangement. Previously the nominated senior manager.
Approved Arrangements site contactPerson who will be the contact for a particular site. Previously the contact person.

Consideration period

The department must make a decision to either approve or refuse your application within 90 days of receipt of your complete application, and 120 days for complete technical applications. Please note, where your application is not complete, the 90/120 day consideration period does not commence and we will return your application for completing.

If the department cannot make a decision within this time your application will be refused. If you want to continue with your application after it has been refused, you will need to lodge a new application and pay a new application fee.

It is important that you are confident that you meet the requirements for approval at the time you lodge your application, and you are ready to be assessed at an onsite audit. If you do not meet the requirements for approval there is limited time to address concerns prior to the department making a decision on your application.


The consideration period is a legislative requirement, the department is required to make a decision on your application within this timeframe. Requests to reduce or extend a consideration period from an applicant cannot be facilitated.

Requests for further information

If the department requires further information from you to support your application, you will receive a formal notice requesting this information. The request will include the date by which the information must be provided to the department. The date will generally be 60 calendar days from the date of the request. The 90 day consideration period will be extended by the amount of time it takes you to provide the requested information (up to the maximum time stated in the notice).

If you do not supply the information by the date on the request your application may be refused. If you want to continue with your application after it has been refused, you will need to lodge a new application and pay a new application fee.

Non-standard conditions

When entering into a new approved arrangement, where an applicant is either seeking an exemption or is proposing an alternative method to meet a standard approved arrangement class requirement, the applicant may apply for non-standard conditions.

To apply for an approved arrangement with non-standard conditions, please complete an application and ensure you include any information which may help with the assessment of your application, such as:

  • details of what you are proposing to do differently to the current class requirements
  • any information e.g. site map, technical specifications, details of alternative process etc., that may help with the assessment of your application.

Fees

The approval of your proposed arrangement may be subject to payment of an application lodgment levy. The application levy only applies to entities entering into an approved arrangement with the department if they currently do not hold an approved arrangement with the department. An entity is defined by their ABN.

Applications will be charged fee-for-service rates for the time taken to assess the application. The average assessment time is two hours although some applications may take longer. If the assessment time is expected to be longer than five hours, the department will contact you to see if you wish to proceed.

Fees for the pre-approval audit, including pre and post audit activities, will be charged according to the out-of-office fee-for-service rate.

A single annual levy is payable per entity upon approval, and at the end of every financial year.

Information about current fees and levies are available in the department’s charging guidelines.

Training

Some training may be required as part of the approval process depending on the class of approved arrangement you are applying for.

Co-located sites

More information regarding the co-location of approved arrangement sites is available in the Approved arrangements general policies.

Biosecurity containment sites

The department requires that sites conducting biosecurity containment activities under an approved arrangement must comply with the design and construction aspects of these standards:

  • Australian/New Zealand Standards AS/NZS 2982.1:1997 (Laboratory Design and Construction)
  • AS/NZS 2243.3:2002 (Safety in Laboratories).

A departmental approved third party assessor must be engaged to undertake an assessment against the relevant standards for certain containment sites.

Application assessment process

To obtain approval, you will need to:

After the completed application and supporting information is submitted to the department, you will be required to pay an application levy if you do not currently hold an approved arrangement with the department. An initial assessment will be conducted to ensure that the applicable requirements have been met.

After the successful completion of the initial assessment, if the proposed arrangement involves the physical handling of goods, a pre-approval audit may be required to assess site facilities and equipment requirements.

Applications are subject to approval by the Director of Biosecurity and will be assessed on their individual merits, with consideration being given to the:

  • capability of the applicant to carry out the arrangement
  • applicant having any necessary equipment and facilities to carry out the arrangement
  • applicant being a fit and proper person
  • level of biosecurity risk associated with the proposed arrangement
  • capability of the arrangement to be monitored for compliance with the Biosecurity Act 2015.

Application

If you or your business are seeking approval to enter into an approved arrangement, you will need to complete the appropriate application. You should only lodge an application when you are confident that you meet the department’s requirements and are ready for an onsite audit.

For classes other than class 43.1 disinsection treatments or any non-broker approved arrangement class with nonstandard conditions, please complete the online:

Application for an approved arrangement.

The application is designed to work with modern web browsers, at a minimum please use one of the following:

  • Google Chrome version 32
  • Mozilla Firefox version 27
  • Internet Explorer version 10
  • default internet browser on most modern mobile devices.

Please contact the department if you experience any technical issues when completing the online application.

You will be required to enter your ABN and approved arrangement manager email address to log into the application. These details can be used to access draft applications. Once submitted, this same combination of ABN and approved arrangement manager email address can be re-used for another new application. If you do not submit a draft application it will be removed from the system after 90 days.

Disinsection and non-broker with non-standard conditions applications

For class 43.1 disinsection treatment applications and any non-broker applications with non-standard conditions, please complete:

DocumentsPagesFile size
Class 43.1 disinsection treatments: Application for approval of an approved arrangement DOCX 5164 KB
Class 43.1 disinsection treatments: Application for approval of an approved arrangement PDF PDF Icon5500 KB
Non-broker classes non-standard conditions: Application for approval of an approved arrangement DOCX 9243 KB
Non-broker classes non-standard conditions: Application for approval of an approved arrangement PDF PDF Icon9205​ KB

Further information

Please contact the department for more information regarding the application process.

If you have difficulty accessing these files, visit web accessibility for assistance.

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