4 April 2022
This Industry Advice Notice (IAN) is to notify stakeholders of updates to the Plant Exports Management System (PEMS).
Summary of changes and key points
- On 2 April 2022, the following updates were made to PEMS:
- For reactivated inspections, the previous version of that inspection record now has a ‘Created in error’ status.
- For Grain and plant product, Bulk into ship hold and Horticulture inspections, when an inspection record already exists in PEMS for a Request for Permit (RFP), Authorised Officers (AOs) must now choose an ‘Inspection Reason’ from the following list:
- Re-inspection – this is where the AO is conducting an inspection of goods that previously received a ‘Fail’ result, and the exporter has treated/reconditioned those goods and presented them for reinspection.
- Re-submitting inspection – this is where the AO restarts an inspection that was cancelled.
- Supplementary inspection – this where the AO needs to record extra inspection activities against the same inspection record/RFP. For example, the inspection of a bulk vessel hold previously under ballast.
- When completing an Empty container inspection, where a ‘Pass’ result is recorded, a tick-box will appear asking if the container has been ‘Passed after rectification’. The AO will be able to click this box if this is the case and provide comments on the rectification activities undertaken by the exporter.
- The Onshore cold treatment calibration date and time will no longer be automatically populated. This information must be entered by the AO.
- AOs will now be able to download Vapour heat treatment sensor calibration and supervision reports.
- Automatic validation of ‘Accredited Farm Block Number’ and ‘Accredited Packhouse Number’ for apple protocol markets where apples are sourced from all states in Australia.
- As advised in IAN 2021-51, PEMS users are able to request authorisation of RFPs online using PEMS. These users will now be able to withdraw the authorisation requests they have made.
PEMS is an IT system that is used to capture and store information relating to the export of plants and plant products from Australia, including plant product export inspection, calibration results and transport units.
Further information about PEMS is available on the Plant Export Management System webpage.
All users of PEMS should clear their cache after each release to ensure they are using the latest version of PEMS, this will ensure that fewer issues are encountered.
All users of PEMS should familiarise themselves with what has changed and follow updated PEMS user guides.
If you have any questions regarding this IAN please email PEMS Administrator.
For more information about PEMS system integration, please contact the PEMS Technical Support team.
Plant Export Operations Branch