Industry Advice Notice no. 2002/11: Co- regulation Agreement: Sampling of Containerised Hay by Industry for Export Inspection by AQIS

​Issue date 20 June 2002

This notice is to advise industry that AQIS has made available a Co-regulation Agreement (Process Management System) for sampling of containerised hay/straw by industry for export inspection by AQIS.


The Grain Export Program has recently undergone an internal review of operations and inspection procedures as a follow up of recommendations from the Review and Evaluation of the Grain Export Program (February 1998), the recently completed review of the Grain, Plants and Plant Products Orders, and the findings of the AQIS National Consistency Committee. From these reviews industry has strongly endorsed that the Grain Export Program: -

  • Preserve the integrity of Australia’s export inspection and certification generally, and in particular in relation to alternative forms of inspection; and
  • Support moves towards co-regulation with industry based on clearly defined responsibilities of the parties involved.

Co-regulation Agreements Industry sampling agreements have been successfully implemented between AQIS and containerised grain exporters over the last two years. This type of agreement is now available for exporters of containerised hay and straw.

The inspection and certification of hay for export to all countries is based on Hay Export Procedure 2000 and the Work Instruction, Inspection and Export Certification of Hay. In line with these procedures a Process Management System for the industry sampling of hay has been developed and is now available for implementation.


The option of a Co-Regulation Agreement (Industry sampling) will enable hay exporters to tailor their inspection and certification requirements to each Companies ability to meet legislative requirements in a cost effective manner.


1. Effective 1 August 2002, Hay Export Establishments will be required to operate under one of the following options for sampling and inspection of hay: 

(i) Co-regulation Agreement: Sampling of Containerised Prescribed Goods (Hay/straw) by Industry for Export Inspection by AQIS. 

(ii) Co-regulation Agreement: (Full CA): Inspection and Export Certification of Hay. 

(iii) Inspection by AQIS authorised inspectors as per the Grain, Plants and Plant Product Orders (1985),Hay Export Procedure 2000 and in accordance with the work instruction 'Inspection and Export Certification of Hay'. This will require an AQIS inspector to be present to draw and to inspect the required samples.

2. Please consider which of the above options will benefit your business. If you wish to discuss the options further or need clarification on any of the options please contact your Regional Export Manager.

Note – Change to inspection procedure in the Hay Export Procedure 2000 (5.2 (ii)) and in the work instruction Inspection and Export Certification of Hay (6.8.6.).

Hay Export Procedure 2000 msword WORD [175kb]

Hay Export Procedure 2000 PDF Icon PDF [67kb]

Inspection and Export Certification of Hay msword WORD [164kb]

Inspection and Export Certification of Hay PDF Icon PDF [88kb]

Last reviewed: 4 November 2019
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