2017-06 - Business Systems Program – Replacement Document Charges

1 March 2017


To advise exporters that the Department of Agriculture and Water Resources is changing the way that the replacement document fee for plant exports is applied, in order to align with the current charging guidelines.

Summary of changes and key points

As of 27 March 2017 the replacement document fee will be applied to the export permit when the request for permit (RFP) has been authorised, but no certificates have been issued. As per current practice, once certificates have been issued the replacement document fee will be applied to the certificates and not the export permit.

Exporter Responsibilities

Exporters are to ensure they are familiar with the department’s Charging Guidelines 2015-16.


  • The replacement document fee is $500. The fee is chargeable for each replacement document issued (i.e. per Phytosanitary Certificate, Export Permit or other Government document) and represents the cost involved in the verification, traceback and supply of a replacement certificate.
  • Examples of when a replacement document charge would apply include a request for multiple certificates after a single certificate has been issued or a request for change of destination in a RFP.
  • A replacement document fee does not apply when minor amendments are made on an issued document including transport, consignee or weight details.  

Contact Information

If you have any questions regarding this IAN please email the Business Systems Program.


Dr Chris Parker
Assistant Secretary
Plant Export Operations Branch

Last reviewed: 4 November 2019
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