57-2016 - Changes in biosecurity directions and forms

​​28 June 2016

Who does this notice affect?

This notice is for those who are interested in how biosecurity directions are now issued under the Biosecurity Act 2015 which came into effect on 16 June 2016.

What has changed?

From an importer’s perspective, not a lot has changed from the previous process of importing goods and conveyance (vessels and aircraft) arrivals. There have been changes in terminology for example the word ‘quarantine’ has, in most cases been changed to ‘biosecurity’, and we refer to vessels and aircraft arriving into Australia (under their own steam) as conveyances. There are some differences in how directions are given via the department’s electronic systems and the suite of manual paper based forms currently being used.

​Importantly, there is also a new requirement for the person in charge of goods subject to biosecurity control to report biosecurity incidents in certain circumstances.

All goods automatically become subject to biosecurity control as they enter Australian territory from overseas. This has eliminated the need for biosecurity officers to ‘order goods into quarantine’. As a result, the ‘Order into Quarantine’ form no longer exists.

Reporting biosecurity incidents

TThe person in charge of goods that have not been released from biosecurity control is required to report biosecurity incidents to the Department.

It is important that biosecurity incidents are reported as soon as practicable, to ensure that any biosecurity risk associated with the incident can be managed to an acceptable level and to limit the risk associated with any pest or disease entering, establishing or spreading into Australian territory.

Biosecurity incidents are generally incidents that result in the import conditions not being able to be managed in the way that has been directed, such as a newly identified infestation, the security of the goods being compromised, or the goods being lost or stolen.

This report can be made by calling 1800 798 636 and/or by completing the Repo​​rtable Biosecurity Incident form.

The legislative instrument that details the requirements for reporting biosecurity incidents is at the Federal Register of Legislation website.

Note: Failure to report a reportable biosecurity incident as soon as practicable after becoming aware of it is an offence and may make you liable to a civil penalty.

Electronic systems and directions

Functions previously performed in the department’s electronic systems under the Quarantine Act 1908 are still performed in these systems.

Most of these systems have been updated to reference the powers and processes under the Biosecurity Act 2015.

Key systems include:

  • the Agriculture Import Management System (AIMS)
  • Self-Assessed Clearances (SAC).

The messaging from the ICS has been amended to reference ‘biosecurity’ in place of ‘quarantine’ in most instances.  ICS messaging for the Imported Food Inspection Scheme has not changed.

As previously notified, the Vessel Monitoring System (VMS) and associated forms has not changed.  This is due to the impending introduction of the Maritime Arrival Reporting System (MARS).

The use of current forms and references in VMS continues.  This will reduce the impact on industry partners between the new legislation and MARS being introduced later in 2016.

AIMS directions

The following table identifies AIMS directions that have been changed to align with the Biosecurity Act 2015.

Old AIMS DirectionReplacement AIMS Direction
CategoryOld Direction NameNew CategoryNew Direction name
Hold Officer Hold, contact QTNE SecureContact Biosecurity
Insp. Wharfside for GASInsp. Wharfside for GAS
Pending Insect IDPending Insect ID
Pending Test
Results
Pending Test Results
Seals IntactSeals Intact
Fertiliser Hold - OIQFertiliser
Pending documentation Movement withheld Pending documentation
Hold – Pending Agree to TreatPending Agree to Treat
Pending InformationPending Information
ICS amendment required - QtineICS amendment required
Seal Intact Pending Docs Movement allowedSeal Intact Pending Docs
InspectionInspect (Hold Seals Intact) InspectionInspect (Secure Seals Intact)
Insp Live Fish @ DAFF OfficeInsp Live Fish @ Dept Office
SIP- Hold Seals IntactSIP- Secure Seals Intact
IsolationQuarantine of Lab Animals IsolationIsolation of Lab Animals
Quarantine of Zoo AnimalsIsolation of Zoo Animals
Hold Pending Qtn releasePending biosecurity release
7 Days Q'tine of LIVE FISH7 Days Isolation of LIVE FISH
21 Days Q'tine of LIVE FISH21 Days Isolation of LIVE FISH
Quarantine of HorseIsolation of Horse
Quarantine of CanineIsolation of Canine
MovementCanine/Dog to Vet Movement AllowedCanine/Dog to Vet
To specified premisesTo specified location
To specified PEQ FacilityTo specified PEQ Facility
Zoo/ Circus Animal MovementZoo/ Circus Animal Movement
SurveillanceFollow Up Inspection Required Compliance VerificationSea Cargo Survey
Transhipped Shipstores VerificationTranshipped Shipstores
Cargo assessment FCLCargo assessment FCL
Cargo assessment LCLCargo assessment LCL
Transhipment of Ship StoresSurveillance Transhipment of Ship StoresVerification
Hold Seals Intact VerificationSecure Seals Intact Verification
Administration Hold Pending Payment AdministrationPending Payment
Compliance AgreementApproved Arrangement
Referred to I&EReferred to ENF
DocumentationCA documentary clearance DocumentationAA documentary clearance
ExportSupervised by Quarantine ExportSupervised by Biosecurity

New Directions

CategoryDirection NameUsage of direction
Movement withheldHigh value approval requiredUsed when high value goods are being sent for treatment or destruction.
Disposal PermissionTo Dispose of CommodityUsed to give permission for the person in charge of the goods to dispose of the goods.
To Dispose of partial commodity
To Dispose of non-commodity
IsolationIsolation with conditionsThese directions will be used by inspection officers. They will serve as a notice that can be affixed to good/conveyance or area that is under biosecurity control.
IsolationIsolation with conditionsThese directions will be used by inspection officers. They will serve as a notice that can be affixed to good/conveyance or area that is under biosecurity control.
Biosecurity Control Biosecurity Control Notice
Secure Secure as directed

Manual forms

There is a new suite of manual paper based forms including directions, notices and orders.

The new forms replace the existing manual forms and these new forms will be utilised when:

  • there is limited access to the departments network/printer
  • there is an electronic system outage
  • undertaking wharf and depot assessments and surveillance activities
  • post border detections.

Examples of the new electronic and manual forms follow:

Att 1 – Conveyance subject to biosecurity control assessment and management
Att 2 – Goods subject to biosecurity control assessment and management
Att 3 – Isolation notice
Att 4 - Exposed goods order
Att 5 - Biosecurity control order

Further information

There are now additional pieces of communication material, specifically focusing on what is changing for industry members.
This information is available on our website at the links provided below.

  • Importers
  • Quarantine Approved Premises and Compliance Agreements
  • Installations and petroleum industry
  • Shipping industry
  • Airports airlines and aircraft operators

Industry groups are invited to share this information with members and any other interested parties.
For more information, please visit The Biosecurity Act 2015 or contact the Biosecurity Implementation Branch at New Biosecurity Legislation or call 1800 040 629.


[expand all]

Attachment 1: Conveyance subject to biosecurity control assessment and management

The following attachment is a sample of the conveyance subject to biosecurity control assessment and management form. This will be used to manage aircraft and vessels.

See description above. 

Attachment 2: Goods subject to biosecurity control assessment and management

The following attachment is a sample of the goods subject to biosecurity control assessment and management form. This would be commonly used on the wharf and or a depots.

See description above. 

Attachment 3: Isolation notice

The following attachment is a sample of an isolation notice. This would be commonly used in the clearance of some live animals and plants.

See description above. 

Attachment 4: Exposed goods order

The following attachment is a sample of the exposed goods order. This will be commonly used at the wharf and depots.

See description above. 

Attachment 5: Biosecurity control order

The following attachment is a sample of the biosecurity control order and will be commonly used during surveillance.

See description above. 

Last reviewed: 4 November 2019
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