Industry Advice Notice no. 2006/47: Procedures for the Notice no. of Intention to Export and Issuance of a Export Permit Number

​Date issued - 15 November 2006

Industry Advice Notice’s, IAN 2004/09 (Changes to Procedures for ‘Notice of Intention to Export’ & Electronic Documentation for Horticulture, Grains & Plant Products) and IAN 2006/32 (Amendment to the Export Control (Plants and Plant Products) Orders 2005) advised,

  • procedures that apply for electronic certification, namely the ‘lodging’ of a Request For Permit (RFP) prior to a request for an inspection and,
  • the export of prescribed goods is prohibited unless there is a valid export permit in force.

Effective from the 1 January 2007 the following procedures will be implemented in the issuance of manual and electronic Notice of Intention to Export (NOI):

  • Manual NOI – the AQIS number will not be applied to the certificate until such time as the consignment has been passed for export.
  • Requests for inspection of consignments under an RFP in EXDOC will not be processed unless the status of the RFP is either INIT or FINL
  • ‘Authorising’ of RFPs shall be undertaken as soon as possible following inspection and must be before or on the date of departure and before the goods are loaded on the ship or aircraft.

Note – issuance of the Phytosanitary certificate does not necessarily have to occur at this time.

RFPs which are not authorised before or on the date of departure (shown in the RFP) will result in:

  • AQIS refusing to authorise an RFP
  • Phytosanitary certificates not being issued for the consignment
  • Reporting of the offence to the Compliance & Investigation Unit
  • Removal of any administrative measures AQIS may have in place to facilitate goods being accepted on the wharf

The Australian Quarantine & Inspection Service has seen an increase in the amount of consignments that have left Australian shores without a valid export permit being in force for prescribed goods, as per the Export Control (Plants and Plant Products) Orders 2005.

The matter of consignments leaving Australia not meeting the legislated requirements has previously been raised through the AQIS/Grain Industry Consultative Committee (AGICC).

Mike Gilbert
Program Manager
AQIS Grain and Plant Products Export Program 

Contact Officer: Dave Ryan
Telephone: 02 6272 4976
Facsimile: 02 6272 3745

Contact Officer: David Fouracre
Telephone: 02 6272 5968
Facsimile: 02 6272 3745

Last reviewed: 4 November 2019
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