IAN 2024-10: NEXDOC – Fish and Fish Products automated export permit issuer request

Date of issue: 9 September 2024

Dates of effect: 30 September 2024

Attention

Registered fish exporters, manufacturers, agents, freight forwarders and registered export manufacturing establishments
Central and Regional offices of the Department of Agriculture, Fisheries and Forestry (the department)

Purpose

This Industry Advice Notice (IAN) is to notify stakeholders that the Next Export Documentation (NEXDOC) system will replace the Export Documentation (EXDOC) system for fish and fish products from Monday 30 September 2024. This will also require registering for NEXDOC.

Key points

The department is rolling out the NEXDOC system, a web-based export documentation system with enhanced features and improved user experience. This system will replace the current EXDOC system, with agricultural commodities being moved to NEXDOC in a staged approach.

NEXDOC will bring changes to terminology, certification and new functionality that will further support industry.

Automated export permit issuers

If you:

are an existing authorised AQA user in EXDOC, when you register as a client group or exporter in NEXDOC, you will need to apply for the permission as an automated export permit issuer (AEPI) for NEXDOC.
would like to become an AEPI in NEXDOC, you will need to register as a client group or exporter and in addition, request to be an AEPI.
are already registered in NEXDOC for dairy or eggs as an AEPI, you will receive the permission for dairy, eggs and fish AEPI prior to Monday 30 September 2024.

The AEPI permission is linked to you as an individual and no longer linked to a registered establishment. This means you no longer request the AEPI permission via the EX26 form in Management and Control.

Register in NEXDOC

Be ready for the changeover and register in NEXDOC! Registration is open in NEXDOC for fish exporters, agents and freight forwarders.

Access the online service portal and register.

If you are a fish exporter or EDI user, you will need to register via the department’s online service portal.

If you are already a registered NEXDOC user, you will need to add the fish commodity to your account.

Online Drop-in sessions

Online information sessions are available to walk through the registration process. Links to join the sessions are on the NEXDOC webpage. To join a session, click on the session link you would like to attend at the allocated time.

Further drop-in sessions are scheduled for these dates and times:

Exporter responsibilities

Please ensure you register for NEXDOC and note the transition period.

Further information

For information on accessing the NEXDOC system, see How to register and access NEXDOC or attend one of the virtual drop in sessions. More information, help guides and FAQs are available on the NEXDOC Help page.

For information on AEPI’s for dairy, eggs and now fish, see Approving export permits on NEXDOC.

If you have any questions relating to program, please contact dairyeggsfish@aff.gov.au or for system assistance NEXDOC@aff.gov.au.

Caroline Martin
Assistant Secretary
Digital Clearance Service
Department of Agriculture, Fisheries and Forestry

The information provided in this advice is current at the time of writing and is intended for use as guidance only and should not be taken as definitive or exhaustive. The Commonwealth endeavours to keep information current and accurate, however, it may be subject to change without notice. Exporters are encouraged to verify these details with their importers prior to undertaking production/exports. The Commonwealth will not accept liability for any loss resulting from reliance on information contained in this notice.