To export livestock, licenced exporters must have:
- an approved arrangement (or an exemption as a small and infrequent exporter)
- an approved export program (AEP)
- and, if exporting feeder/slaughter animals, an approved exporter supply chain assurance system (ESCAS).
For each consignment, exporters must also submit:
- a Notice of Intention to export (NOI)
- other export documentation in line with the exporter’s approved arrangement, regulatory and importing country requirements.
An approved arrangement is an agreement between us and a livestock exporter. They allow for a streamlined export certification process.
Approved arrangements set out the operations which, when correctly applied by a livestock exporter, effectively manage the preparation and certification of livestock exported from Australia.
This approach is consistent with other export commodity approved arrangements.
Read more about the application and approval process for approved arrangements.
Approved export program
Livestock exporters must have an approved export program (AEP) containing instructions for any Australian Government Accredited Veterinarian (AAV) they engage.
An AEP is a program of activities to be undertaken by an AAV, or an authorised officer, for the purpose of ensuring the health and welfare of eligible live animals, or the health and condition of eligible animal reproductive material, in the course of export activities.
The activities performed by an AAV may take place while preparing animals for export through to their disembarkation in the importing country. They may include:
- monitoring the health and welfare of the eligible live animals
- examining, testing or treating the eligible live animals
- keeping records on how the AEP is implemented
- making declarations attesting that the requirements of the AEP were completed
- otherwise reporting on the implementation of the AEP.
Exporters should read the AEP guidelines when drafting or varying an AEP.
We revised the AEP guidelines in May 2020 to clarify that an AEP should only include activities that must be performed by an AAV.
Activities that do not have to be performed by an AAV should be included in an approved arrangement.
|Approved export program guidelines for the export of livestock PDF||15||1.2 MB|
|Approved export program guidelines for the export of livestock DOCX||15||1.1 MB|
If you have difficulty accessing these files, visit web accessibility for help.
Applying for a new AEP
Email the following documents to email@example.com:
- a draft AEP
- a completed AEP application form [PDF, 186 KB]
- your approved arrangement (for new exporters, a draft AEP and draft AA will be assessed together).
Applying to vary your AEP
Send a covering email to firstname.lastname@example.org that clearly describes the proposed changes to your AEP.
For example, ‘adding land-based AAV instructions for the following [market], [species], [class] and [mode of transport]’.
Attach the following documents to your email:
- the proposed AEP variation
- the corresponding standard export plans from your approved arrangement that the proposed AEP variation relates to.
Exporter Supply Chain Assurance System (ESCAS)
ESCAS is an assurance system based on four principles:
- Animal welfare: animal handling and slaughter in the importing country conforms to World Organisation for Animal Health (OIE) animal welfare recommendations
- Control through the supply chain: the exporter has control of all supply chain arrangements for livestock transport, management and slaughter. All livestock remain in the supply chain
- Traceability through the supply chain: the exporter can trace all livestock through the supply chain
- Independent audit: the supply chain in the importing country is independently audited.
Exporters are required to have an ESCAS in place for all feeder and slaughter livestock. ESCAS does not apply to export of breeder livestock. In order for us to consider a NOI for approval, exporters must have an approved ESCAS in place for the relevant market.
Exporters may apply to vary an ESCAS approval to add or remove importers or facilities, to change processes at approved facilities or to vary the conditions imposed on an approved ESCAS.
The following details must be included in the ESCAS variation application:
- The supply chain number (SCN)
- Details of the variation, e.g. addition or removal of facilities
- If referring to details contained in an ESCAS that has previously been approved
- The relevant LNC number and variation number; or
- IPAR reporting period and supply chains
- independent audit reports for new facilities or changed processes at facilities in the approved supply chain
- documents that demonstrate control and traceability arrangements
- details of any upcoming consignments that the proposed ESCAS variation will apply to.
To add facilities, exporters will be required to provide an independent audit report for the facility and demonstrate control and traceability (this could be in the form of an amended control and traceability declaration). The independent auditor will not need to list the whole supply chain in the report, only new facilities need to be listed.
Variation applications can be submitted to the following email address Live Stock Exports. Exporters will receive an acknowledgement receipt when applications are submitted.
NOIs and other export documentation
The ‘Export Control (Animals) Order 2004' requires that a licensed exporter must submit their Notice of Intention to Export livestock (NOI) at least 10 working days before the proposed export, or 10 working days before any required quarantine or isolation begins. The NOI must be submitted for each consignment of livestock. The NOI must identify the ESCAS approval that will apply to the proposed export.
TRACE (Tracking Animal Certification for Export) provides access to an online system for completing an NOI (notice of intention to export) and associated applications and submissions relating to live animal exports.
We prefer exporters use the TRACE electronic submission system to submit the NOI.
Other export documentation including import permits
All export documentation must be prepared and maintained in line with the exporter’s approved arrangement, regulatory and importing country requirements, with export documentation reviewed by us at the time of audit.
Prior to export, provisional exporters must provide all documentation to the departmental veterinary officer for verification (this can be achieved via upload to TRACE), while exporters on Performance Level 1 and above are required to provide a set of core documents and retain non-core documents for audit.
Core documents are those documents required to enable the departmental veterinary officer to certify importing country requirements and issue an export permit. We have categorised core documents for each market based on complexity. When presenting a consignment for export, it is the responsibility of the exporter to ensure all relevant documentation is provided in line with information provided on the Manual of Importing Country Requirements (MICoR) and any additional requirements outlined on import permits or through other means, as appropriate. If import permit documents are not in English, the exporter must provide a certified translation by a NAATI level 2/3 translator or equivalent. If a livestock export consignment requires a heat stress model, the exporter must prepare the risk assessment using the HotStuff Version 4 software.
TRACE support email contact
If not using TRACE, exporters should email their NOI submissions to Live Stock Exports, or mail it to:
The Department of Agriculture, Water and the Environment
Live Animal Export Branch
GPO Box 858
Canberra ACT 2601
Phone: +61 2 6272 4581
Fax: +61 2 6272 5423