Automatic Entry Processing (AEP)

Automatic Entry Processing (AEP) is a function in the Agriculture Import Management System (AIMS). It allows accredited persons under the class 19 approved arrangements to assess import documentation; and report information through the import declaration to ensure that the consignment is managed in accordance with biosecurity import conditions.

AEP generates automatic directions in AIMS based on information entered by accredited persons. This speeds up clearance times, and reduces costs and document assessment intervention.

The class 19 approved arrangements include:

Class 19.1 non-commodity for containerised cargo clearance (NCCC)

  • Allows an accredited person to assess documentation associated with containerised sea freight against the non-commodity import conditions.

Class 19.2 automatic entry processing for commodities (AEPCOMM)

  • Allows an accredited person to assess commodity import documentation associated with specific commodities in scope of the approved arrangement.

Learn how to become an accredited person under the NCCC and AEPCOMM approved arrangements.

We monitor compliance for the class 19 approved arrangements primarily through random document assessment verification. When we detect non-compliance, we classify it according to the compliance classifications for broker class approved arrangements. Persistent and serious compliance breaches can result in an arrangement being revoked or suspended by the Director of Biosecurity.

Find out more about how we monitor compliance under these arrangements and the appeals process.

Notice board

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Khapra beetle

We are implementing urgent actions to protect against khapra beetle on a range of plant products that are hosts of this pest, and as a hitchhiking pest in and on sea containers. The urgent actions are being implemented in phases. Phase 6A introduced mandatory offshore treatment requirements for target risk sea containers.

Type of target risk container Implementation date
FCL/FCX container where high-risk plant products are packed into the sea container in a khapra beetle target risk country. 12 April 2021 
(containers exported on or after 12 April 2021)
FCL/FCX container where other goods are packed into the sea container in a khapra beetle target risk country and will be unpacked in a rural grain growing area of Australia 12 July 2021 (containers exported on or after 12 July 2021)

Keep up to date and learn more about the khapra beetle sea container measures.

Class 19.1 NCCC impacts

The class 19.1 approved arrangement will be used to manage FCL/X sea containers packed in khapra beetle target risk countries and will be unpacked in a rural grain growing area of Australia. The non-commodity policy and BICON case is being updated to incorporate these measures and are scheduled for implementation from 12 July 2021.

If you are operating under an approved arrangement, you must report and manage khapra beetle risk by:

Class 19.2 AEPCOMM impacts

The class 19.2 approved arrangement will be impacted by the measures for sea containers packed with high-risk plant products for two commodity groups, Milled rice for human consumption and Milling products. The approved commodities and related information for class 19.2 AEPCOMM approved arrangement has been updated to incorporate the BICON case Khapra beetle sea container measures, where applicable.

Treatment certificates for target risk sea containers can be assessed by class 19.2 accredited persons along with the standard commodity assessment, provided that the commodity is already in-scope for AEPCOMM (e.g. milled rice and milling products). In such cases, the container risk/container treatment certificate must be assessed before the commodity risk.

Use the BICON case: Khapra beetle sea container measures and infographic Khapra beetle sea container measures: onshore assessment, for further guidance on this assessment.

Approved Arrangement Variation

Due to changes to incorporate Khapra beetle measures into the NCCC approved arrangements, we will update the class 19.1 requirements and conditions policies.

We will issue a notice of intent to vary for the NCCC approved arrangement under section 413 of the Biosecurity Act 2015. We will send this notice of intent and follow up notice of decision to the approved arrangement manager. Whilst we are contacting biosecurity industry participants, we will also be progressing a minor variation for class 19.2 requirements and conditions policies due to a change in wording in condition 18 (AEI reporting).

If you have any questions regarding the variation to the approved arrangements, contact the Broker Administration team.

For your reference, we have included the draft versions of the class 19.1 and class 19.2 requirements and conditions policy below. We will publish the final versions on the requirements for operating approved arrangements page when they come into effect on 12 July 2021.

Variation documents

Download

​Document Pages File size
Non-commodity information requirements policy v4.0 PDF  14 678 KB
Non-commodity information requirements policy v4.0 DOCX  14 300 KB
Class 19.1 requirements and conditions policy v5.0 PDF  18 992 KB
Class 19.1 requirements and conditions policy v5.0 DOCX  18 585 KB
​Class 19.1 requirements and conditions policy - comparison guide (from v4.2 to v5.0) PDF  3 212 KB
Class 19.1 requirements and conditions policy - comparison guide (from v4.2 to v5.0) DOCX  3 72 KB
Class 19.2 requirements and conditions policy v9.1 PDF  14 690 KB
Class 19.2 requirements and conditions policy v9.1 DOCX  14 328 KB
Class 19.2 requirements and conditions policy - comparison guide (from v9.0 to v9.1) PDF  1 173 KB
Class 19.2 requirements and conditions policy - comparison guide (from v9.0 to v9.1) DOCX  1 71 KB

If you have difficulty accessing these files, please visit web accessibility.

Continued Biosecurity Competency (CBC) activity 21-22/01

To maintain your accreditation for an NCCC approved arrangement, you must attend our live webinar.

We have scheduled our webinar for Thursday 10 June 2021. Register for the webinar session. Check training and accreditation for approved arrangements for updates.

We have not scheduled an AEPCOMM activity for the coming period. However, we may schedule additional training activities if necessary.

NCCC important resources

AEPCOMM important resources

Industry support

See the task cards below for help with troubleshooting AEP lodgements.

Download

Document Pages File size
Lodging non-standard consignments PDF 2 317 KB
Lodging non-standard consignments DOCX 2 68 KB
Identifying and resolving an AEP error PDF 2 278 KB
Identifying and resolving an AEP error DOCX 2 68 KB
Updating the nominated email address in the ICS PDF 2 270 KB
Updating the nominated email address in the ICS DOCX 1 71 KB

If you have difficulty accessing these files, please visit web accessibility.

Forms

Brown Marmorated Stink Bug (BMSB)

To avoid delays with AEPCOMM lodgements, nominate an AA site ID in the AQIS Premises ID field of the ICS even when a release from biosecurity control is the expected outcome (i.e. BMSBREL code is applied).

This allows more consignments subject to BMSB measures to process successfully through AEPCOMM and reduce the number of AEP processing errors by allowing the AEPCOMM settings to automatically issue random verification inspection directions. For example, post onshore/offshore treatment verification.

The onshore outcomes page of BICON has a reminder for the relevant commodity pathways in the BMSB hitchhiker pests’ case.

BICON

If you are an accredited person under AEPCOMM, you must use your BICON AEPCOMM user access when determining if a commodity and pathway are in scope of the arrangement.

This BICON function enables you to determine the appropriate biosecurity outcome and AEPCOMM code to enter in the system for a particular import pathway.
For help obtaining BICON AEPCOMM user access, refer to the Account registration and maintenance section under the BICON system Help tab.

Contact us

Email the AEP support team.

Last reviewed: 8 June 2021
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