Changes and variations to non-broker approved arrangements
Changes and variations to non-broker approved arrangements can only be made by a biosecurity industry participant that has an existing approved arrangement. If you are applying for a new approved arrangement and you wish to propose alternative measures to those set in the class requirements, you will need to include these details in your application for an approved arrangement.
Your approved arrangement declarant, manager or site contact must advise the department at least 15 business days prior to the proposed date of any changes to your approved arrangement.
Change in legal entity
The below table outlines what is needed when:
- there is a change in legal entity for your arrangement, i.e. change in Australian Business Number (ABN) or Australian Company Number (ACN)
- buying or selling your business when it holds an arrangement
- the business name of your arrangement is changing.
The department must be notified of any changes 15 business days prior to the changes coming into effect.
No pre-approval audit will be required where there is no change in physical address, accredited persons or biosecurity activities. Please include this information in your new application. If these details have changed, an audit may be required to determine the class requirements are still being met.
|Change type||Action required|
|ACN change only||Submit the below application for a change in legal entity|
|ABN change only, ACN stays the same||Email AA Canberra with the new details|
|ACN and ABN changes, i.e. buying or selling a business with an arrangement||
The revocation will be actioned on approval of the new approved arrangement.
|Name change only, no changes to ACN or ABN||Email AA Canberra with the new details|
The department uses the ABN look up website to confirm applicant details.
Applications must be submitted by the nominated approved arrangements manager or site contact.
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Where the approved arrangement of the previous legal entity had a probation audit rate, this carries over to the new approved arrangement.
Where the previous approved arrangement had a low audit rate, the audit rate for the new approved arrangement is probation 2. The probation 2 audit rate is used to ensure the approved arrangement general policies conditions of an audit being conducted within 365 days of the last audit is met.
Further information about audits and audit rates can be found in the approved arrangement general policies.
Where the new legal entity does not have any other approved arrangements with the department, the new application and annual levies will apply.
Information about current fees and levies are available in the approved arrangements non-brokers fees table.
Any fees or charges previously paid cannot be transferred to the new arrangement.
Change in physical address
Where a biosecurity industry participant advises of a change in physical address, a new application is required and a pre-approval audit of the new physical address must be passed before the delegate can approve the approved arrangement. A revocation application will be required to close the old site.
If the site is part of a co-located network, please include details of what changes need to be made to the network.
Note: For classes that have mobile operations, an email from the approved arrangements manager or site contact to approved arrangements with the new address is sufficient.
If approved, the approved arrangement is subject to the probation audit rate. Further information about audits and audit rates can be found in the approved arrangement general policies.
Change in declarant, approved arrangement manager or site contact
Where there is a change to the declarant, arrangement manager or site contact, the biosecurity industry participant (BIP) must consider whether this has changed the entity’s fit and proper person status. An entity’s fit and proper person status may be affected by the conduct and history of any associates. For information on the fit and proper person assessment, relevant associates, refer to fit and proper person test for approved arrangements applicants.
Where the BIP has assessed that the change does not affect its fit and proper person status it must email the below details to approved arrangements:
- arrangement reference number
- full name
- position e.g. approved arrangement manager or contact person work:
- Where the BIP has assessed that the change does affect its fit and proper person status it must submit an application for an approved arrangement – change in legal entity of a non-broker approved arrangement.
- You can request this change only if you are listed with the department as the manager or site contact for the approved arrangement. Requests made by people not listed on the arrangement will not be accepted.
- We will assess your request, and contact you for any further information.
Change in postal or email address
Please email approved arrangements with the updated details of any changes to the business postal or email address and please include your approved arrangement reference number.
Change in biosecurity area
Please email approved arrangements with the updated details of any changes to your biosecurity areas. Examples of changes include:
- an increase or reduction in size
- a relocation of existing biosecurity area within the same physical approved arrangement site
- a change in location of a biosecurity containment boundary of a biosecurity area
- a change in the structure of a containment boundary of a biosecurity area.
Please include with your email a site map identifying the existing areas and proposed areas, with photographs (where possible) of the proposed changes.
Please ensure the site map includes accurate and precise representation and measurement of the shapes and dimensions of the current and proposed biosecurity areas.
For biocontainment sites approved arrangement classes 5.2 – 5.4, also provide a copy of the third party assessment reports, where applicable.
When making changes to the biosecurity area, you must ensure any changes made do not compromise the integrity of the biosecurity area, thereby compromising the management of the intended risk. Regardless of the changes, the biosecurity area must satisfy class requirements for which the approved arrangement site is approved.
A change to a biosecurity area may result in an onsite audit/visit by the department. This will be assessed by the department on a case by case basis.
Adding or removing a class or biosecurity activities
The below application to vary an approved arrangement is required when a biosecurity industry participant wants to add or remove:
- biosecurity activities; this includes changes to onsite and offsite biosecurity activities.
FeesVariation applications will be charged fee-for-service rates for the time taken to assess the application. The average assessment time is five hours although some applications may take longer. If the assessment time is expected to be longer than seven hours, the department will contact you to see if you wish to proceed. Information about current fees and levies are available in the department’s charging guidelines.
Varying class conditions
Where a biosecurity industry participant wants to vary the class requirements of an existing approved arrangement, the below application to vary an approved arrangement is required.
FeesVariation applications will be charged fee-for-service rates for the time taken to assess the application. The average assessment time is five hours although some applications may take longer. If the assessment time is expected to be longer than seven hours, the department will contact you to see if you wish to proceed. Information about current fees and levies are available in the department’s Charging guidelines.
Application to vary an approved arrangement
Variation requests must be made by completing application to vary a non-broker arrangement. Please contact firstname.lastname@example.org for more information on how to apply.
Note, application to vary must be accompanied by the following supporting information, if applicable to the change you are requesting:
- a site plan
- technical specifications for proposed alternate processes
- efficacy data for proposed alternate treatments.
- approved SOP/SOM/PMS by the relevant risk owners
|Application to vary a non-broker approved arrangement DOCX||6||52 KB|
|Application to vary a non-broker approved arrangement PDF||6||290 KB|
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Applications for a variation to existing class requirements are considered to be technical and have a consideration period of 120 days. All other applications have a 90 day consideration period.
Please contact the department for more information regarding the variation process.