Certificates, declarations and forms
If you are involved in the export of plants and plant products, you may need to complete and submit documents to us. These show that your products comply with plant export laws.
The type of documents you must submit will depend on your commodity and the importing country requirements.
For information on submitting completed templates to the department for authorisation, see the Request export documents.
Completing the templates
- follow the relevant guidelines provided below
- do not use the ‘enter’ key
- use the ‘tab’ key to move between fields
- the templates must not flow onto a second page
- if insufficient space in the product details area, a second page maybe attached
- any attached pages must be completed in line with the relevant guideline.
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Phytosanitary certificate
We only issue a phytosanitary certificate if it is a requirement of the importing country.
A Phytosanitary (plant health) certificate provides evidence that plants and plant products for export:
- were inspected and treated (if required)
- are considered to be free from quarantine pests and practically free from other injurious pests
- comply with the current phytosanitary regulations of the importing country.
Under the International Plant Protection Convention (IPPC), phytosanitary certificates are issued by the National Plant Protection Organisation (NPPO) of the country where the commodity has been grown or processed.
This certificate must always be requested by the exporter (or their agent) in the electronic documentation system (EXDOC).
If the system is down, exporters should complete this manual E16 form. Manual forms will not be accepted under any other circumstances.
This certificate is prepared by the exporter, then verified and issued by us.
Download manual
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Document |
Pages |
File size |
|---|---|---|
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1 |
40 KB |
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User Guide — Completion of a Phytosanitary Certificate E16 DOCX |
27 |
2.3 MB |
User Guide — Completion of a Phytosanitary Certificate E16 PDF |
27 |
4.6 MB |
If you have difficulty accessing these files, visit web accessibility for assistance.
Phytosanitary Certificate for Re-export
The Australian Phytosanitary Certificate for Re-export is issued in accordance with internationally-accepted templates.
These certificates are issued for prescribed goods re-exported from Australia if:
- phytosanitary certification is required by an importing country authority
- the goods are accompanied by a Phytosanitary Certificate issued by the country of origin and complying with the requirements of a foreign country authority
- the identity of the goods can be established
- the consignment has not been exposed to infestation while in Australia.
Goods in transit
If imported goods in transit or in bond through Australian ports en route to other destinations have not been formally cleared as imports into Australia, they will not need a Phytosanitary Certificate for Re-export.
The final certificate presented for issuance by us must be consistent with this published template.
This certificate is prepared by the exporter, then verified and issued by us.
Download template
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Document |
Pages |
File size |
|---|---|---|
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1 |
56 KB |
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User Guide — Completion of a Phytosanitary Certificate for Re-export EX25 DOC |
24 |
18.7 MB |
If you have difficulty accessing these files, visit web accessibility for assistance.
Certificate as to Condition
A Certificate as to Condition may be issued to certify matters regarding a consignment of prescribed goods that cannot be certified on the Phytosanitary Certificate (for example, quality statements and variety names).
This certificate must always be requested by the exporter (or their agent) in EXDOC.
If the system is down, then exporters should complete this manual EX46A form. Manual forms will not be accepted under any other circumstances.
This certificate is prepared by the exporter, then verified and issued by us.
Download manual form
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Document |
Pages |
File size |
|---|---|---|
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1 |
49 KB |
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User Guide — Completion of Certificate as to Condition (EX46A) DOC |
15 |
3.9 MB |
If you have difficulty accessing these files, visit web accessibility for assistance.
Declaration and Certificate as to Condition
A Declaration and Certificate as to Condition may be issued to certify matters regarding a consignment that cannot be certified on the phytosanitary certificate (for example, quality statements and variety names).
Note: The Manual of Importing Country Requirements (MICoR) will advise when an EX188 is required instead of an EX46A. Please confirm this information with the NPPO of the importing country.
This declaration is prepared by the exporter, then verified and issued by us.
Download
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Document |
Pages |
File size |
|---|---|---|
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Declaration and Certificate as to Condition EX188 (plant only) DOCX |
1 |
53 KB |
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User Guide — Completion of Declaration and Certificate as to Condition EX188 DOC |
15 |
3.0 MB |
If you have difficulty accessing these files, visit web accessibility for assistance.
Ship's Holds Inspection Certificate
The Ship's Holds Inspection Certificate provides evidence that the hold/s of the vessel being used to export bulk products (including grain, legumes, wood chips, logs and processed forest products) was inspected before loading and was found to be clean, dry and free of infestation.
This certificate must always be requested by the exporter (or their agent) in EXDOC.
If the system is down, then exporters should complete this manual EX175 form. Manual forms will not be accepted under any other circumstances.
This certificate is prepared by the exporter, then verified and issued by us.
Download manual form
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Document |
Pages |
File size |
|---|---|---|
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1 |
42 KB |
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User Guide — Completion of Ship’s Holds Certificate EX175 DOC |
9 |
739 KB |
If you have difficulty accessing these files, visit web accessibility for assistance.
Transfer Certificate and Assessment Notice for Fresh Fruit and Vegetables EX186
A Transfer Certificate and Assessment Notice for Fresh Fruit and Vegetables is used when horticulture produce, that has a phytosanitary status, is transported between establishments in different locations.
The use of the transfer certificate is to ensure that the phytosanitary status of the product is maintained during transit.
This certificate is prepared by the exporter, then verified and issued by us.
Download
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Document |
Pages |
File size |
|---|---|---|
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Transfer Certificate and Assessment Notice for Fresh Fruit and Vegetables EX186 DOCX |
1 |
49 KB |
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11 |
9.7 MB |
If you have difficulty accessing these files, visit web accessibility for assistance.
In-transit Cold Treatment Calibration Certificates for Horticulture Products
Where required by an importing country, an In-transit Cold Treatment Calibration Certificate provides evidence that cold treatment has been initiated for horticulture products and the probe sensors were calibrated.
This certificate is prepared by the exporter then verified and issued by us. The in-transit cold treatment certificate is provided to the importing country as part of the phytosanitary certification of a consignment.
Download
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Document |
Pages |
File size |
|---|---|---|
| Japan ITCT calibration certificate PDF |
1 | 544 KB |
Japan ITCT calibration certificate DOCX |
1 | 112 KB |
| Taiwan ITCT calibration certificate PDF |
1 | 432 KB |
| Taiwan ITCT calibration certificate DOC |
1 | 132 KB |
| Thailand ITCT calibration certificate - 20 foot container PDF |
1 | 96 KB |
| Thailand ITCT calibration certificate - 20 foot container DOCX |
1 | 120 KB |
| Thailand ITCT calibration certificate - 40 foot container PDF |
1 | 96 KB |
| Thailand ITCT calibration certificate - 40 foot container DOCX |
1 | 120 KB |
| Multi country ITCT calibration certificate PDF |
1 | 376 KB |
|
11 |
116 KB |
If you have difficulty accessing these files, visit web accessibility for assistance.
Radioactivity Statement
A Radioactivity Statement provides evidence that the products were monitored by the Australian Radiation Protection and Nuclear Safety Agency (ARPNSA) following the Chernobyl incident.
This certificate must always be requested by the exporter (or their agent) in EXDOC.
If the system is down, then exporters should complete this manual EX46A form. Manual forms will not be accepted under any other circumstances.
This statement is prepared by the exporter, then verified and issued by us.
Download manual form
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Document |
Pages |
File size |
|---|---|---|
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1 |
47 KB |
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6 |
281 KB |
If you have difficulty accessing these files, visit web accessibility for assistance.
Export Clearance Declaration
An Export Clearance Declaration is issued for prescribed goods being exported from Australia, where an approved inspector conducted an inspection in an establishment with an Approved Arrangement.
Download
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Document |
Pages |
File size |
|---|---|---|
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1 |
48 KB |
If you have difficulty accessing these files, visit web accessibility for assistance.
Notice of Intention to Export Prescribed Goods
The Notice of Intention to Export Prescribed Goods form is the manual version of the electronic Request for Permit and is completed by the exporter.
The export permit must always be requested by the exporter (or their agent) in EXDOC.
If the system is down, then exporters should complete this manual EX28 form. Manual forms will not be accepted under any other circumstances.
This form is prepared by the exporter, then verified and issued by us.
Download manual form
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Document |
Pages |
File size |
|---|---|---|
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1 |
98 KB |
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25 |
2.5 MB |
If you have difficulty accessing these files, visit web accessibility for assistance.