Certificates, declarations and forms

If you are involved in the export of plants and plant products, you may need to complete and submit documents to us. These show that your products comply with plant export laws.

The type of documents you must submit will depend on your commodity and the importing country requirements.

For information on submitting completed templates to the department for authorisation, see the Request export documents.

Completing the templates

  • follow the relevant guidelines provided below
  • do not use the ‘enter’ key
  • use the ‘tab’ key to move between fields
  • the templates must not flow onto a second page
  • if insufficient space in the product details area, a second page maybe attached
  • any attached pages must be completed in line with the relevant guideline.

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Phytosanitary certificate

We only issue a phytosanitary certificate if it is a requirement of the importing country.

A Phytosanitary (plant health) certificate provides evidence that plants and plant products for export:

  • were inspected and treated (if required)
  • are considered to be free from quarantine pests and practically free from other injurious pests
  • comply with the current phytosanitary regulations of the importing country.

Under the International Plant Protection Convention (IPPC), phytosanitary certificates are issued by the National Plant Protection Organisation (NPPO) of the country where the commodity has been grown or processed.

This certificate must always be requested by the exporter (or their agent) in the electronic documentation system (EXDOC).

If the system is down, exporters should complete this manual E16 form. Manual forms will not be accepted under any other circumstances.

This certificate is prepared by the exporter, then verified and issued by us.

Download manual

Document

Pages

File size

Phytosanitary Certificate E16 DOCXWord Icon

1

40 KB

User Guide — Completion of a Phytosanitary Certificate E16 DOCXWord Icon

27

2.3 MB

User Guide — Completion of a Phytosanitary Certificate E16 PDF

27

4.6 MB

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Phytosanitary Certificate for Re-export

The Australian Phytosanitary Certificate for Re-export is issued in accordance with internationally-accepted templates.

These certificates are issued for prescribed goods re-exported from Australia if:

  • phytosanitary certification is required by an importing country authority
  • the goods are accompanied by a Phytosanitary Certificate issued by the country of origin and complying with the requirements of a foreign country authority
  • the identity of the goods can be established
  • the consignment has not been exposed to infestation while in Australia.

We will not issue Phytosanitary Certificates for Re-export for products rejected under the Biosecurity Act 2015 for entry into Australia unless the products meet the requirements of the importing country.

Goods in transit

If imported goods in transit or in bond through Australian ports en route to other destinations have not been formally cleared as imports into Australia, they will not need a Phytosanitary Certificate for Re-export.

Goods re-exported in other consignments

When re-exporting goods as part of a larger consignment containing Australian prescribed goods, the goods may be covered under the general Phytosanitary Certificate issued for the consignment, provided that:

  • any additional declarations required by an importing country authority can be satisfied by product inspection
  • the certificate indicates that the consignment is a product of Australia and the other country.

If the additional declaration requires endorsements relating to growing conditions or treatments in the original exporting country, certification must not be provided and recourse must be had to the full re-export requirements of the IPPC.

Goods not accompanied by a phytosanitary certificate

To re-export goods not accompanied by a Phytosanitary Certificate, a Phytosanitary Certificate for Re‑export must be issued provided that:

  • a reference to the Phytosanitary Certificate of the country of origin is deleted from the Phytosanitary Certificate for Re-export
  • the words 'Phytosanitary Certificate from the Country of Origin not Available' are appended to the certifying statement
  • an exporter declares the country of origin of the goods
  • no additional declaration is given which cannot be verified by  us.

The final certificate presented for issuance by us must be consistent with this published template.

This certificate is prepared by the exporter, then verified and issued by us.

Download template

Document

Pages

File size

Phytosanitary Certificate for Re-export EX25 DOCXWord Icon

1

56 KB

User Guide — Completion of a Phytosanitary Certificate for Re-export EX25 DOCWord Icon

24

18.7 MB

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Certificate as to Condition

A Certificate as to Condition may be issued to certify matters regarding a consignment of prescribed goods that cannot be certified on the Phytosanitary Certificate (for example, quality statements and variety names).

This certificate must always be requested by the exporter (or their agent) in EXDOC.

If the system is down, then exporters should complete this manual EX46A form. Manual forms will not be accepted under any other circumstances.

This certificate is prepared by the exporter, then verified and issued by us.

Download manual form

Document

Pages

File size

Certificate as to Condition EX46A DOCXWord Icon

1

49 KB

User Guide — Completion of Certificate as to Condition (EX46A) DOCWord Icon

15

3.9 MB

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Declaration and Certificate as to Condition

A Declaration and Certificate as to Condition may be issued to certify matters regarding a consignment that cannot be certified on the phytosanitary certificate (for example, quality statements and variety names).

Note: The Manual of Importing Country Requirements (MICoR) will advise when an EX188 is required instead of an EX46A. Please confirm this information with the NPPO of the importing country.

This declaration is prepared by the exporter, then verified and issued by us.

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Document

Pages

File size

Declaration and Certificate as to Condition EX188 (plant only) DOCXWord Icon

1

53 KB

User Guide — Completion of Declaration and Certificate as to Condition EX188 DOCWord Icon

15

3.0 MB

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Ship's Holds Inspection Certificate

The Ship's Holds Inspection Certificate provides evidence that the hold/s of the vessel being used to export bulk products (including grain, legumes, wood chips, logs and processed forest products) was inspected before loading and was found to be clean, dry and free of infestation.

This certificate must always be requested by the exporter (or their agent) in EXDOC.

If the system is down, then exporters should complete this manual EX175 form. Manual forms will not be accepted under any other circumstances.

This certificate is prepared by the exporter, then verified and issued by us.

Download manual form

Document

Pages

File size

Ship's Holds Inspection Certificate EX175 DOCXWord Icon

1

42 KB

User Guide — Completion of Ship’s Holds Certificate EX175 DOCWord Icon

9

739 KB

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Transfer Certificate and Assessment Notice for Fresh Fruit and Vegetables EX186

A Transfer Certificate and Assessment Notice for Fresh Fruit and Vegetables is used when horticulture produce, that has a phytosanitary status, is transported between establishments in different locations.

The use of the transfer certificate is to ensure that the phytosanitary status of the product is maintained during transit.

This certificate is prepared by the exporter, then verified and issued by us.

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Document

Pages

File size

Transfer Certificate and Assessment Notice for Fresh Fruit and Vegetables EX186 DOCXWord Icon

1

49 KB

User Guide — Completion of Transfer Certificate EX186 DOCWord Icon

11

9.7 MB

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In-transit Cold Treatment Calibration Certificates for Horticulture Products

Where required by an importing country, an In-transit Cold Treatment Calibration Certificate provides evidence that cold treatment has been initiated for horticulture products and the probe sensors were calibrated.

This certificate is prepared by the exporter then verified and issued by us. The in-transit cold treatment certificate is provided to the importing country as part of the phytosanitary certification of a consignment.

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Document

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File size

Japan ITCT calibration certificate PDF 1 544 KB
Japan ITCT calibration certificate DOCXWord Icon1112 KB
Taiwan ITCT calibration certificate PDF1432 KB
Taiwan ITCT calibration certificate DOCWord Icon1132 KB
Thailand ITCT calibration certificate - 20 foot container PDF196 KB
Thailand ITCT calibration certificate - 20 foot container DOCXWord Icon1120 KB
Thailand ITCT calibration certificate - 40 foot container PDF196 KB
Thailand ITCT calibration certificate - 40 foot container DOCXWord Icon1120 KB
Multi country ITCT calibration certificate PDF1376 KB

Multi country ITCT calibration certificate DOCXWord Icon

11

116 KB

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Radioactivity Statement

A Radioactivity Statement provides evidence that the products were monitored by the Australian Radiation Protection and Nuclear Safety Agency (ARPNSA) following the Chernobyl incident.

This certificate must always be requested by the exporter (or their agent) in EXDOC.

If the system is down, then exporters should complete this manual EX46A form. Manual forms will not be accepted under any other circumstances.

This statement is prepared by the exporter, then verified and issued by us.

Download manual form

Document

Pages

File size

Radioactivity Statement DOCXWord Icon

1

47 KB

User Guide — Completion of Radioactivity Statement DOCWord Icon

6

281 KB

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Export Clearance Declaration

An Export Clearance Declaration is issued for prescribed goods being exported from Australia, where an approved inspector conducted an inspection in an establishment with an Approved Arrangement.

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Document

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File size

Export Clearance Declaration EX222 DOCXWord Icon

1

48 KB

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Notice of Intention to Export Prescribed Goods

The Notice of Intention to Export Prescribed Goods form is the manual version of the electronic Request for Permit and is completed by the exporter.

The export permit must always be requested by the exporter (or their agent) in EXDOC.

If the system is down, then exporters should complete this manual EX28 form. Manual forms will not be accepted under any other circumstances.

This form is prepared by the exporter, then verified and issued by us.

Download manual form

Document

Pages

File size

Notice of Intention to Export Prescribed Goods EX28 DOCXWord Icon

1

98 KB

User Guide — Completion of Notice of Intention EX28 DOCWord Icon

25

2.5 MB

If you have difficulty accessing these files, visit web accessibility for assistance.




Last reviewed: 4 November 2019
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