MARS offline forms

Latest News - 16 June 2020

The MARS pre-arrival reporting offline forms have been recently revised on this page. It is important vessel masters and shipping agencies only use these most current versions to submit information into MARS to minimise errors.

Refer to the Industry Advice Notice 86-2020 published 17 June 2020.

 

MARS offline forms

Offline pre-arrival reporting forms can be used by vessel masters or officers where there is limited or unreliable internet connectivity to meet their pre-arrival reporting obligations as an alternative to direct MARS access.

Masters with email but no internet access should download and complete offline forms that have been provided by a shipping agent or downloaded direct from this webpage. Once the form is completed, email the xml data file (see the Submit page of the form) back to the shipping agent. The agent will then load this data file into MARS.

Masters with internet access should submit pre-arrival information by directly using the MARS online portal.​

MARS Access

 

How to download forms to a computer before completing them

Make sure that when you are using offline forms, you regularly download the new forms from this webpage. This will minimise any errors when uploading the information into MARS.

  • Open the form in your browser then select Save

OR

  • Right-click on the form name and select the save option (For Google Chrome users, it is recommended that you select the download file option

THEN

Open the saved form on your computer, complete and submit the form/s to your nominated shipping agent.

These are seven offline forms available for download to your computer.

Download

Document Pages File size
MARS offline form pre-arrival report (PAR) PDF Updated 1 September 2017, revised 11 April 2019, 16 August 2019, 8 February 2020, 14 February 2020, 21 February 2020, 6, 20, 24 March and 16 June 2020. 7 232 KB
MARS offline form Non First Point of Entry (NFP) application PDF Updated 1 September 2017, revised 11 April 2019, 16 August 2019, 8 February and 16 June 2020. 4 131 KB
MARS offline form Ballast Water (BW) report PDF Updated 1 September 2017, revised 11 April 2019, 16 August 2019,8 February and 16 June 2020. 2 148​ KB
MARS offline form Human Health (HH) update PDF Updated 1 September 2017, revised 11 April 2019, 16 August 2019, 8 February 2020, 14 February 2020, 21 February 2020, 6, 20,  24 March and 16 June 2020. 5 112 KB
MARS offline form domestic risk assessment application PDF Updated 1 September 2017, revised 11 April 2019, 16 August 2019, 8 February 2020 and 16 June 2020. 2 101 KB
MARS itinerary update form PDF Remains current, last updated 1 September 2017 and 8 February 2020.
This Itinerary update form is for agents and masters to advise the department of changes to a vessel’s itinerary for a voyage. Use this form for changes after a PAR has already been submitted, for changes to a vessel’s subsequent port itinerary. Masters and agents to complete this form and email to the MNCC to action.
1 73 KB

If you have difficulty accessing these files, visit web accessibility for assistance.

For Cruise Vessels only

Download

Document Pages File size

For cruise vessels carrying live plants, the Live plants conveyance log form is to be completed by the person in charge (master) of the vessel, prior to arrival in Australia.

This form must be emailed to the MNCC at the same time as the Pre-Arrival Report (PAR) is submitted through MARS.

The live plants log only needs to be emailed to the MNCC once per voyage. The original document must be retained onboard with the vessel’s log for inspection by a biosecurity officer.

Live plants conveyance log form PDF Remains current and was last updated in June 2016.

3 240 KB

If you have difficulty accessing these files, visit web accessibility for assistance.

Reporting obligations

Pre-arrival information, and changes for maritime conveyances (vessels) must be reported in writing through MARS. Electronic offline forms can be used where there is limited connectivity, however your reporting obligations are not until your information has been submitted in MARS.

Vessel operator responsibilities: The operator of the vessel is obligated to accurately report information in accordance with Section 193 of the Biosecurity Act 2015. This information must be lodged in MARS no later than 12 hours prior to arrival.

Shipping agent responsibilities: Where the vessel operator uses a shipping agent, the agent is responsible for lodgment of accurate and timely information into MARS. The agent must ensure that this information is a true and correct representation of the reports provided by the vessel operator and that any changes have been confirmed with the operator.

Any changes in circumstances during the voyage in Australian waters must be reported to the department as soon as practicable.

Support tools

Locally based biosecurity officers are the key contacts at each of the port locations.

Support will also be provided by the Maritime National Coordination Centre (MNCC):
Phone: 1300 004 605 within Australia or +61 8 8201 6185 outside Australia.
Email: Maritime NCC

There are a range of support tools available to help you use MARS and comply with Australia’s biosecurity requirements. See the MARS communications and training materials webpage for user guides, Quick Reference Guides, FAQs, checklists and brochures.

Last reviewed: 17 June 2020
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